Purchasing Specialist

Castle Pines Village Metropolitan District, Colorado Purchasing Specialist

Position will remain open until filled. Apply Early.

The Purchasing Specialist provides professional, accurate, and timely oversight of all purchasing and accounts payable functions and provides excellent customer service for the District. This position collaborates with staff and vendors in the procurement of goods and services for CPVMD and processing of accounts payable transactions.

• Contributes to the implementation of the District’s mission and vision through daily work. Supports team efforts and consistently upholds the District’s core pillars in all responsibilities.
• Provides frontline support, conducts research, and communicates to vendors and internal customers regarding purchasing policies and processes.
• Coordinates and assists departments with purchasing or leasing goods and services. Researches and evaluates best quote, service, and desired quality.
• Prepares and reviews Requests for Proposals, Requests for Qualifications, Requests for Information, informal quotes, and bids following purchasing policy and procedures, as requested by departments. Schedules and facilitates information conferences, site visits, product demos, bid openings, evaluation committee meetings, and negotiations.
• Assists with the preparation and review of professional service agreements and contracts.
• Responsible for tracking and monitoring contracts and agreements, ensuring proactive contract renewals or competitive bid process, as required by policy.
• Processes purchase orders, receipts, and invoices in accounting system of record to ensure three-way matching, compliance with CPVMD purchasing policies, accurate recording, and timely payment.
• Provides training and support to staff on CPVMD purchasing policies and use of accounting system of record for processing accounts payable transactions.
• Serves as liaison for procurement card program. Establishes appropriate card limits, reviews individual transactions, and reconciles monthly statements.
• Assists with month‑end closing procedures including financial reporting and reconciliation of accounts payable records and audit work papers.
• Verifies that contractors have met contract goals and provided required reports and documentation.
• Assists in development of the District’s budget.

CPVMD is a quasi‑governmental agency located near Castle Rock, Colorado. We provide water, wastewater, and stormwater services to approximately 5,000 residents. Despite our size, we pride ourselves in providing a top‑tier water treatment and distribution system for the benefit of our residents. Our office is located within Castle Pines Village, where we frequently see elk, wild turkey, and other wildlife from our office.

Mision:
Deliver reliable water, sewer, and roadway services that quietly support daily life, building trust in our community through consistent, professional, and responsive performance.

Vision: A trusted industry leader in safeguarding community health, infrastructure, and long‑term sustainability.

• Public Health & Safety: Prioritizing the wellness of the community we serve through quality infrastructure and services.
• Accountability: Ensuring transparency and adherence to the highest professional standards.
• Responsiveness: Building trust through consistent quality service.
• Sustainability: Managing resources for future generations through thoughtful and measured long‑term planning.
• Excellence: Exceeding expectations through commitment to accuracy, efficiency, and customer service.

The ideal candidate is detail‑oriented and customer‑focused professional with strong procurement and accounts payable experience. Skilled in managing purchasing processes, ensuring compliance, and fostering positive vendor relationships. Thrives in a collaborative environment and demonstrates accuracy, efficiency, and accountability.

• Technical
  
  Skills:
  
  Proficient in Microsoft Office (Excel, Word, Outlook) and adaptable to new systems.
• Analytical & Organizational
  
  Skills:
  
  Strong problem‑solving ability and capacity to prioritize tasks…