Executive Assistant

Job in Castlereagh, County Down, BT5, Northern Ireland, UK

Listing for: Reed

Full Time position
Listed on 2026-11-01

Job specializations:

Administrative/Clerical
Business Administration, Administrative Management, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 29.03 - 37.8 GBP Hourly GBP 29.03 37.80 HOUR

The Greater London Authority is seeking an exceptional Executive Assistant to provide high-level support to senior leaders within the People Function, including the Interim Assistant Director of People, Heads of Service across Strategic Resourcing & Engagement, and the Executive Director for Corporate Resources & Business Improvement. This is a pivotal role at the heart of a fast-paced, high-profile directorate responsible for delivering key corporate services and shaping the future of People operations across the GLA.

We are looking for a polished professional who brings confidence, maturity and outstanding organisational skills. Contract : 3-month (possibility of extension) Location :
City Hall (walking distance from Canning Town on the Jubilee line or Royal Victoria on DLR) – Hybrid work Pay rate : £29.03 per hour via PAYE or £37.80 per hour via Umbrella About the Role As Executive Assistant, you will play a central part in ensuring the smooth and efficient operation of senior leadership activity. You’ll manage complex commitments, coordinate sensitive communications and uphold governance standards, all while acting as a trusted liaison for internal and external stakeholders.

This role offers an excellent opportunity to work closely with influential leaders, gain strategic insight and contribute directly to the delivery of the GLA’s new People Strategy.

Key Responsibilities Provide high-level EA support including complex diary management, inbox oversight and meeting coordination. Prepare briefings, documentation and correspondence for senior leaders. Manage governance processes such as FOIs, Mayor’s Questions and compliance requirements. Oversee purchase orders, budgets and financial processes (including Ariba). Implement structure and consistency across processes, documentation and approvals. Lead on reorganising and maintaining the People Function SharePoint site.

Serve as a discreet and professional point of contact for senior stakeholders. Play an active role within the Executive Support Team, contributing to operational excellence. If you have the required experience and skill set apply now for immediate consideration.