Budget & Data Office Assistant

The College of Science, Technology, Engineering & Mathematics (CSTEM) is hiring 1 student worker to serve as the Budget/Data Office Assistant in the Dean's Office. This position is part of our office team and combines financial/data responsibilities with front desk coverage. The role requires strong attention to detail, reliability, and professionalism when working independently or as part of the team. The Budget/Data Office Assistant plays a key role in supporting the daily budgetary, accounting, and data-tracking operations for CSTEM.

• Perform reconciliation of various accounts, ensuring accuracy and adherence to financial guidelines.
• Submit travel authorizations for Dean's Office staff.
• Track allocations for purchasing card expenses for the college.
• Track budgets for undergraduate research projects.
• Conduct periodic department deficit and budget checks; track and analyze financial transactions, trends, and variances to ensure adherence to budget guidelines.
• Assist with comprehensive budget reviews for college and department budgets.
• Scan and archive backup documentation on a weekly basis.
• Provide front desk coverage when scheduled, including greeting visitors, answering phones, responding to emails, and directing inquiries appropriately.
• Assist with event logistics and other college projects as needed.
• Maintain confidentiality of sensitive financial and student information.
• Other duties as assigned to support the smooth operation of the Dean's Office.

• High level of responsibility and reliability; punctual and dependable for assigned shifts.
• Proficiency with Microsoft Office Suite (especially Excel) and Google Workspace.
• Excellent listening, written and verbal communication, and organizational skills.
• Ability to work effectively both independently and as part of a team.
• Detail-oriented with strong problem-solving skills and the ability to handle multiple priorities.
• Strong preference for candidates with a background in finance, accounting, or data analysis.

Disclaimer:
Southern Utah University's Human Resources and Career Center act only as a referral service to facilitate contacts between employers seeking employees and individuals seeking employment. In providing this service, we make no recommendations or warranties regarding an off-campus employer's wages, working conditions, or other aspects of the job. We likewise make no recommendations of an applicant's qualifications or suitability for any job.

Both prospective employers and employees should understand that we do not research or perform background checks on either party. This responsibility to vet, evaluate, and qualify remains with the employer and applicant.