Office and Administrative Coordinator

Office And Administrative Coordinator

is seeking a passionate Office and Administrative Coordinator to join our company! Do you thrive on helping others, supporting company-wide events, and excel in handling a wide range of administrative tasks? If so, you may be the ideal team player that we are looking for! The Office and Administrative Coordinator will play a pivotal role in ensuring our operations run smoothly by providing exceptional support across various functions.

You will keep our Cedar Park office running day to day, from facilities, vendors, and company devices to travel, shipping, and the events that bring our team together, always with a focus on making life easier for our amazing team. This is an in-office role based in Cedar Park, Texas.

is a growing technology company that creates tools for worship teams worldwide, putting the needs of the church at the heart of its brand. We are driven to consistently enhance the customer experience by finding better ways to serve them and delivering an unmatched product. We hear every day from the customers we serve and how we save them time for what really matters.

That is our mission, and our team is truly rallied around it. When the mission is clear and the team is unified, it’s an exciting place to be. If this motivates you, then you might be a great candidate for joining the team at

• Upbeat, energetic, with a can-do attitude
• Willing, able, and excited to do what it takes to complete a project or event well
• Humble enough to take direction from others, confident enough to be able to own it too
• Enjoy problem-solving and discerning the most efficient and effective solutions
• Passionate for helping others
• An expert communicator, you know your audience
• Tech savvy
• Collaborative
• Resourceful
• Extreme attention to detail
• Adept at time management
• Professional and poised
• Highly organized and detail-oriented
• Self-motivated

• Serve as a reliable, approachable resource for team members, always willing to help and improve their day-to-day operations
• Work alongside a team of in-office and remote administrative professionals, communicating, collaborating, and cross-training to support each other as needed
• Provide support in various departments as needed, ensuring a collaborative and seamless working environment
• Manage inventory of swag merchandise, office supplies, office snacks, and event equipment, including our off-site storage units (catalog, organize, and sell or donate surplus)
• Manage office calendar and ensure consistent and clear communication of in-house events to the in-office team, including in-office day reminders, vendor visits, recording sessions, and building notices
• Act as the go-to person for miscellaneous admin requests across the team
• Demonstrate tact, diplomacy and discretion in all interactions
• Support company-wide events with attention to detail, including Team Week, our annual conference (badges, supplies, and staff travel), the Christmas party, and our customer Christmas card and employee gift programs
• Maintain tidiness of breakroom and office
• Serve as the primary contact for building management and facilities vendors (cleaning crew, HVAC, plumbing, electrical, window and shade service, key fob access, and conference room AV), including bids, scheduling, and keeping the team informed
• Coordinate company travel for employees, guests, and recording artists, including oversight of self-booked travel in Rippling and administration of our Uber for Business and rental car accounts
• Serve as the on-site IT point of contact alongside our managed IT provider
• Own the admin side of onboarding and offboarding through our Jira tickets, including equipment, key fobs, platform access requests, and first-day and last-day logistics
• Manage company shipping, including hardware shipments and returns
• Source vendors and gather competitive quotes
• Keep the admin guide, shared calendar, and shared logins current so that no process depends on one person
• Additional miscellaneous administrative projects as needed

• Minimum of 3 combined years of experience as an Administrative Assistant, Executive Assistant, Office Manager, Facilities Coordinator, Event Coordinator, Project Manager, or similar roles
• Excellent time management and organizational skills with the ability to manage multiple priorities simultaneously
• A meticulous eye for detail
• Strong written and verbal communication skills, with the ability to liaise professionally with vendors, guests, and team members
• Proficiency in…