Office and HR Administrator

Summary

The primary objective of the plant Office & HR Administrator is to ensure that all administrative needs within the Cedar Rapids Red Star Yeast (RSYC) and Lesaffre Blending (LBF) facilities are met; to ensure the efficient and cost-effective operation of the office; and to provide direct administrative support to the plant HR, Plant Manager, and other department managers. The HR & Office Administrator reports directly to the plant HR Business Partner.

include the following and other duties as assigned.

• Promotes, leads, and adheres to a culture of safety awareness and engagement in compliance with the company’s safety policies.
• Ensure that all administrative and clerical needs within the facility are being met in accordance with specified professional standards as prescribed by company management.
• Maintain personnel records per federal, state, local, and company policy.
• Lead the coordination of employee engagement activities and meetings, as well as compose campus-wide communications through various platforms (appspace, quarterly meetings, workplace postings, etc.).
• Assist with the processing of onboarding activities including ensuring pre-employment paperwork is completed, organizing orientation paperwork, reserving rooms, generating communications, requesting systems access, completing I-9s, etc.
• Maintain office procedures, systems, workflow, and resolve office concerns.
• Maintain a working knowledge of all office equipment/systems for problem resolution and assisting employees.
• Maintain physical aspects of the office space in an effective manner, managing the maintenance and organization of the environment, collaborating with Maintenance and IT teams, when necessary.
• Manage the temporary employee process including scheduling interviews, onboarding, and agency communications.
• Review time and attendance reports of temp employees for accuracy prior to processing weekly payroll and forward information in a timely, accurate manner to plant HR and corresponding parties for processing.
• Manage the employee uniforms process in coordination with the Quality team.
• Manage office supplies inventory and procurement of necessary equipment, materials, or items for the office.
• Process invoices in accordance with established procedures and serve as point of contact for internal and external questions concerning invoicing.
• Welcomes guests and customers by cheerfully greeting them, in person or on the telephone, answering or directing inquiries.
• Directs visitors by maintaining employee and department directories, giving instructions.
• Coordinate lunch ordering for Red Star and Lesaffre Blending.
• Sort, distribute, process incoming and outgoing correspondence (i.e., mail, letters, memos, proposals, dictation tapes, reports, and presentation assembly, binding, collate, file, photocopying, expense statements, etc.).
• Files financial reports in a timely manner in accordance with preferences (i.e., paper files, binders, electronic, etc.).
• Complete administrative support required by the plant HR and Plant Manager, including word processing, creating spreadsheets, arranging appointments, running company errands, and coordinating travel needs.

• Other duties as assigned.

• This job has no direct personnel supervisory responsibilities.

• Understand and follow all environmental, safety, quality, and legal regulations for the area in which they work.

• Requires developed office skills, computer experience and competence in using current office software.
• Advanced knowledge of Microsoft Office (including Word, Excel, Access and e‑mail) required.
• This position requires a high level of multitasking in a fast‑paced environment while maintaining excellent customer service.
• Ability to organize and prioritize assignments to meet deadlines required.
• Must be adaptable and flexible in dealing with a variety of priorities and people.
• Must be comfortable working in ambiguous and/or stressful situations.
• Must maintain confidentiality of information.
• Excellent organizational and leadership skills.
• Familiarity…