EH&S Administrator

Job Title: EH&S Administrator

Company: Loenbro
- Midwest

Location: Cedar Rapids, Iowa

Pay: DOE – Competitive Pay & Benefits

The Project EHS Administrator supports project teams by managing site-level safety documentation, data entry, reporting, training coordination, and compliance-related administrative tasks. This position ensures accurate, timely, and consistent EHS information flows from project sites to regional and corporate EHS teams. The Project EHS Admin plays a key role in keeping daily operations aligned with Loenbro’s safety programs, client requirements, and regulatory expectations.

• EHS Documentation & Reporting
  • Maintain project-level EHS records.
  • Assist with daily, weekly, and monthly safety reporting as required by project, client, and corporate EHS expectations.
  • Ensure timely submission of required documents into EHS platforms (e.g., KPA Flex).
  • Track completion of required forms including near misses, hazard IDs, and incident documentation.
  • Maintain project SDS binders or digital SDS access and ensure new materials are reported for system updates.
  • Maintain project safety boards, postings, compliance calendars, and required OSHA/client-required documentation.
  • Coordinate project safety meetings, prepare agendas, capture minutes, and track action items.
  • Support Good Catch/Near Miss recognition programs by collecting submissions and forwarding them to regional EHS.
• Training & Onboarding Support
  • Coordinate project onboarding and ensure all workers meet site/client-required training standards.
  • Collect and verify certifications, licenses, and onboarding paperwork.
  • Assist with scheduling or facilitating toolbox talks, project orientations, or training sessions.
  • Organize and maintain sign-in sheets, training records, and rosters.
• Project & Field Team Support
  • Provide EHS administrative support to field supervisors and project managers.
  • Maintain safety communication boards, signage, and required postings.
  • Support EHS professionals and the Regional Admin with data collection and document preparation.
  • Attend project safety meetings as needed to capture notes, documentation, and action items.
  • Support implementation of safety campaigns, awareness themes, and recognition initiatives.
  • Assist with PPE issuance, tracking, and project-level inventory requests.
  • Prepare, organize, and document toolbox talks, pre-task plans, and other project safety communications.
  • Collect, file, and upload project-level JHAs, permits, and required documents (LOTO, Confined Space, Hot Work, etc.).
• Incident & Compliance Support
  • Assist with incident documentation, creating reports, collecting statements, and uploading information into EHS systems.
  • Track corrective actions and ensure timely closure.
  • Ensure regulatory documentation is complete, accurate, and properly stored for retention.
• Systems, Data, & Quality Control
  • Enter, verify, and manage EHS-related data with accuracy and detail.
  • Maintain organized digital and physical records in compliance with corporate EHS document control standards.
  • Support audits by preparing reports, retrieving documents, and correcting data gaps.

• 1–3 years of experience in safety administration, project administration, or related field preferred.
• Experience in construction, industrial services, energy, or similar environment is a plus.
• Strong computer skills:
  Excel, SharePoint, Smartsheet, LMS platforms, or EHS software.
• High attention to detail, accuracy, and organization.
• Strong communication skills and ability to interact with field teams and supervisors.
• Ability to work in fast-paced project environments with multiple priorities.
• Valid driver’s license; site travel may be required.

• Professional certifications (CDS, CTSP, CHST, or similar).
• Experience in construction, industrial services, or energy sectors.
• Experience with Samsara or similar telematics platforms.
• Experience assisting with DOT audits or insurance reviews.
• Prior supervisory or safety program leadership experience.

• Highly organized and dependable.
• Strong follow-through and time-management skills.
• Comfortable working with field crews and supervisors.
• Ability to maintain confidentiality with sensitive safety or HR-related information.
• Strong prioritization skills and ability to meet deadlines.
• Team player with a proactive, solution-driven mindset.

• Standard PTO policy.

All employees are eligible for medical, dental, vision and life insurance coverage.

The Company provides a 100% match of the first 4% of employee contributions each year, to the plan. Eligibility for the plan begins the first day of the month following 90 days of employment.