Administrative Coordinator – Avionics Operations Technology and Development; Onsite

Administrative Coordinator – Avionics Operations Technology and Development (Onsite)

Location: HIA
32:
Cedar Rapids, IA 400 Collins Rd NE, Cedar Rapids, IA,  USA

Date Posted:

Country: United States of America

Position Role Type: Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role.

Security Clearance: None/Not Required

Our Avionics Technology and Development team is seeking an Operations Administrative Coordinator to support the leadership team and key functional teams. You will play a vital role in planning and coordination activities for Operations, engineering, and program management teams, providing the leadership team with high‑quality administrative support. You will collaborate with a team of 8 while supporting extended teams and representing our team as you interface with business leaders across Collins Aerospace.

You will perform a wide range of administrative tasks and take ownership of new tasks and projects as they arise.

To be effective in the role, you should be skilled in operating in a fast‑paced work environment and delivering under time constraints. You should be able to multi‑task while maintaining attention to detail, be a self‑starter, detail‑oriented, and technically savvy with excellent written and verbal communication skills to adapt to competing priorities. A high level of professionalism and the ability to maintain discretion and confidentiality of information should be intrinsic.

• Be proactive and highly responsive providing administrative support to leadership.
• Efficiently manage complex calendars for leaders, coordinating with senior leaders in a dynamic, fast‑paced global environment. Proactively resolve scheduling conflicts using priority‑based decision‑making.
• Support agenda preparation, briefings, presentations, correspondence, spreadsheets, and arranging supplies or meals for meetings and events as needed.
• Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.
• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.
• Schedule and coordinate logistical details for virtual meetings, face‑to‑face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual breakout rooms (via Zoom), catering, digital technology support, and more.
• Schedule and attend staff meetings and all‑hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.
• Coordinate and execute employee engagement team events and inter‑departmental activities.
• Proactive email management and urgently communicating priority actions.
• Maintain office supplies for department, including tracking, ordering, and organizing.
• Draft email communications and announcements at an organizational level.
• Maintain organization charts and distribution lists.
• Conduct all interactions with integrity and professionalism.
• Maintain strict confidentiality of all information and data.
• Work collaboratively with other Avionics administrative assistants.
• Support the onboarding and personnel exit processes.
• Travel up to 15% for support.

• Typically requires an AA/AS degree (or other 2‑year post‑high school training) with a minimum of 6 years of relevant experience.
• 6+ years’ experience in administrative support.
• Experience with email systems and Microsoft Office suite tools (MS Word, Power Point, Excel), electronic collaboration tools, and video conferences.
• Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
• Experience using advanced functions in Microsoft Office 365 Suite.

• Experienc…