City Clerk Specialist

Join your city as a City Clerk Specialist at City of Cedar Rapids.

The City of Cedar Rapids is hiring a City Clerk Specialist to support our City Clerk's Office and City Council. In this detail-focused, highly collaborative role, you'll help keep the City's official business running smoothly by preparing and certifying records, supporting Council meetings, and managing a variety of licensing and board and commission processes. From updating applications and tracking license renewals to coordinating board and commission vacancies and assisting with Council agendas and minutes, your work will directly support transparent, efficient city government.

If you're organized, able to manage multiple priorities, and enjoy working with both the public and internal partners–we'd be excited to have you on our team!

• Prepares and certifies recording of real estate documents, resolutions, ordinances, and other documents to County Recorder and certifies property assessments to County Treasurer. Develops and manages publication of official public notices for Council related items and other miscellaneous items.
• Researches and works with City staff to update City Code sections relating to licenses handled by the City Clerk's Office.
• Creates updated applications and application checklists and implements new licensing processes and procedures due to Code updates.
• Documents standard operating procedures (SOPs) and creates administrative rules for assigned license types.
• Assists licensees with licensing issues; tracks license expiration dates and sends renewal information to licensees; tracks required inspection approvals from City Departments and the Linn County Health Department for licensing process.
• Advertises and coordinates process for vacancies on City's boards and commissions; tracks members' terms; accepts applications; updates website to inform of vacancies.
• Assists with the preparation of Council agendas and packets.
• Attends Council meetings as assigned and prepares minutes.
• Documents annexation notification and reporting compliance activities.
• Assists with reviewing all documents entered into the City's document management system.
• Answers department phones and emails; receives and directs visitors.
• Attends City related committee meetings and participates in discussions and recommendations.
• Purchases office supplies for City Clerk's Office; monitors and pays invoices for the City Clerk's Office copy machines usage.
• Arranges service calls and supplies for office equipment.
• Performs related work as required.

• Associate's degree from an accredited college or university in a related field.
• Three to five years of experience as a deputy city clerk or related work.
• Or an equivalent combination of education and/or experience.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office.
• Ability to work collaboratively with a diverse population.

The City of Cedar Rapids does not offer sponsorship for employment authorization.

Mid‑Senior level

Full‑time

Other