HR Administrative Assistant

Job Title:

HR Administrative Assistant

Location:

Cedar Rapids, IA

Employment Type:

Full-Time or Part-Time (flexible based on candidate)

Beams, LLC is a shared services company that supports a family of companies originated in the steel erection business. From business strategy to marketing, recruitment, risk management, safety and human resources, they are proud to be the beams their companies lean on for support, strategy and solutions.

We are partnering with the leadership team at Beams to assist in their search for a proactive, detail-oriented Administrative Assistant to keep their office running smoothly while assisting the HR Director, Safety Director, and COO with confidential tasks including assisting with recruitment, onboarding, benefits administration, safety/risk management, safety prequalification, and other duties as assigned.

Because the phone system is automated, this support role focuses more on greeting visitors, opening daily mail, and completing administrative projects. This is an excellent opportunity for someone who enjoys helping others, staying organized, and learning how HR and Safety operations work inside a growing company.

• Greet visitors and manage front-desk activity
• Open and sort incoming mail and deliveries
• Assist with general office administrative duties for the office and COO
• Prepare HR documents such as employment contracts and termination paperwork
• Support benefits administration
• Support safety and risk-management documentation and tracking
• Maintain pre-qualification portals for various companies
• Assist with claim reporting and insurance documentation
• Complete additional projects as needed

• High school diploma or equivalent (Associate/Bachelor’s degree preferred)
• Prior office, administrative, or customer-service experience preferred
• Proficiency in Microsoft Office
• Strong communication and organizational skills
• Highly trustworthy, organized, and great with details
• Ability to maintain confidentiality at all times
• Positive, helpful attitude — willing to “pitch in” wherever needed

• Interest in HR, business, or safety/risk management
• Basic understanding of HR processes or employment law (not required)

• Competitive pay
• Health insurance, PTO, 401(k), Dental, Vision, Life, STD, LTD, Accident, and Critical Illness coverage.

• This position is located at the Cedar Rapids office to be worked on-site from Monday - Friday within the hours of 8 am - 5 pm.
• There is room for some flexibility within those time frames for the agreed upon hours.

KSI’s Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.