Project Assistant - Mission Critical

Project Assistant - Mission Critical

Join to apply for the Project Assistant - Mission Critical role at STO Building Group
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Location:

Cedar Rapids, IA. Salary: $60,000.00–$75,000.00.

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Assembles, compiles, and/or prepares documents to ensure efficient and complete construction project documentation: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklists and logs reflecting status of shop drawings, requests for clarification, change requests, and proposal requests.
• Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time and follows up for review and approval.
• Distributes change requests and follows up for pricing changes.
• Instructs project team in organized filing system and assures its proper use.
• Prepares agendas and other pre‑construction meeting documents, records/transcribes minutes.
• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Assists in estimate and buyout of projects.
• Coordinates with project managers to increase understanding of projects and to improve the quality of project paperwork.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• May administer contracts and purchase orders as assigned by leadership.
• Assists in establishing OCIP or CCIP program per contract requirements and maintains required program documents.
• Drafts, transmits, and files correspondence.
• Assists in bidding and in developing scope of work for trade contractors.
• Performs other related duties as assigned.

• High school diploma or equivalent.
• Typing speed of at least 50 words per minute.
• At least 2 years’ experience in secretarial or administrative work.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook; able to create basic documents and spreadsheets.
• Excellent written and verbal communication skills.
• Excellent organization skills with ability to develop systems for information retrieval and delivery.
• Ability to handle multiple tasks simultaneously and establish priorities.
• Team player who works well with others and helps co‑workers and customers achieve goals.
• Ability to perform essential duties safely, with or without reasonable accommodation.
• Preferred: previous experience in an administrative role in a construction company.
• Preferred: knowledge of basic work methods, techniques, and systems used by Layton Construction.
• Preferred:
  One to two years post‑high‑school administrative assistant training.

Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical, Dental, Vision Insurance
• Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance, Long‑term Disability, Short‑term Disability, Critical Illness, Accident, Hospital Indemnity Insurance
• Home & Auto Insurance, Family Support
• Pre‑tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays
• Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program

Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Layton Construction is a privately held…