Assistant Controller

Coe College seeks qualified candidates for the position of Assistant Controller. The Assistant Controller works in partnership with the Controller and VP for Finance & Administration to advance the academic mission of the college by managing the financial planning and infrastructure necessary to support the strategic initiatives of the college.

This position will work with the Controller CFO in the coordination of the College’s annual audit and 990 Information Return, grant accounting and administration, provide internal and external financial reports and assist the Controller on the annual budget development and monitoring. The Assistant Controller will also participate in the Finance and Facilities Committee. This position will provide management, leadership and guidance to the Accounts Payable Supervisor, Accounting Assistant and Staff Accountant and will work closely with the Controller and VP for Finance and Administration on long‑term financial planning and tax‑exempt capital finance planning.

• Assist the external audit process which includes the compilation of the audit report in accordance with GAAP, preparation and/or review of work papers associated with the audit, and working with auditors to provide all necessary information to complete the audit in a timely manner.
• Assist in the preparation of the Federal and all other tax returns for Coe operations ensuring the accuracy and timeliness of return filings.
• Review and approve annual state Treasure Hunt and quarterly sales tax returns.
• Initiate, review and post journal entries.
• Responsible for new fiscal year budget setup in the general ledger.
• Oversee all wire transfers and foreign currency transactions.
• Oversee the monthly close of Jenzabar by the 15th of the following month.
• Responsible for the initial compilation and review of the monthly financial statements.
• Manage funding and compliance for all federal, state and local grant programs (i.e. NSF, CR water quality, etc.), assuring compliance with all regulations.
• Work with the Financial Aid Office to draw down federal and state financial aid funds.
• Coordinate NSF grant, Educational Support Services “TRIO” grant and other grant programs with faculty and staff including funding draw‑downs.
• Review annual report for Wilderness Field Station.
• Support a variety of College committees and task forces including the Investment, Finance & Facilities, and Audit & Compliance.
• Coordinate State Charitable registration with 3rd party service providers.
• Stay abreast of new developments, trends, and regulations, including accounting standards, and communicate and address these changes proactively.
• Assist as needed in absence of Business Office staff.
• Develop and maintain current standard operating procedures (SOPs) for all essential job responsibilities of the Assistant Controller position.
• Other duties as assigned.

• Administer all fiscal operations of the college including the oversight of finance, accounting, budget, and management of internal controls.
• Ensure timely preparation of the annual Audited Financial Statements and filing of the 990 Information Return.
• Ensure the timely filing of all tax forms which include 941, Annual SUTA (prepared by HR), 1099s, 1098
  
  Ts, 990s, 5500s (prepared by HR), K-1s, A-133s, and other tax documents as required by state and federal governments.
• Monitor the cash flow needs of the college.
• Manage and control the general ledger record‑keeping function and subsidiary ledger activity to maintain accurate accounting systems that will provide information for reporting purposes in accordance with GAAP.
• Coordinate and organize budget preparation and various internal financial reporting activities.
• Oversee software processes and report writing.
• Compile financial data for monthly, quarterly and annual financial reporting.
• Ensure compliance with financial regulations which include red‑flag rules, etc.
• Maintain and update documentation of policies and procedures for the Business Office.
• Complete and submit all surveys and requests for financial information.

• Preparation and analysis of various…