IT Inventory Coordinator

Hibu is hiring an IT Inventory Coordinator to manage the physical flow of computer equipment and accessories in and out of our inventory. This role is responsible for packing and shipping equipment to new employees, receiving and inspecting returned equipment, and keeping accurate inventory and asset records in our Configuration Management Database (CMDB). The ideal candidate is detail-oriented, organized, and comfortable with hands-on work and daily shipping deadlines.

• Pack computers and accessories for shipment to new employees, building boxes with appropriate packing materials to ensure safe delivery.
• Verify that all required equipment and accessories are included in each outgoing shipment before it ships.
• Prepare and stage all outgoing shipments for pickup by 3:00 PM daily.
• Receive and unpack returned equipment from departing or upgrading employees.
• Perform an initial physical examination of returned equipment, identifying damage or repair needs and routing eligible items for warranty service.
• Log all incoming and outgoing equipment accurately and promptly in the CMDB, maintaining clean and audit-ready asset records.
• Maintain accurate, real-time counts of on-hand inventory and flag replacement or reorder needs before stock runs low.
• Assist with other inventory management duties as needed.

• High school diploma or equivalent required.
• 6+ months of experience in warehouse, shipping/receiving, IT asset management, or inventory control preferred.
• Comfortable using computers and databases for data entry; experience with a CMDB or asset management system is a plus.
• Strong attention to detail and accuracy, especially when logging equipment and preparing shipments.
• Ability to work independently, prioritize tasks, and consistently meet daily shipping deadlines.
• Basic familiarity with computer hardware and accessories (laptops, monitors, docking stations, peripherals).

• Ability to lift and carry boxes up to 40 lbs.
• Ability to stand, bend, and move throughout a warehouse environment for extended periods.
• Comfortable using basic packing and shipping equipment (tape guns, label printers, hand trucks, etc.).

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