Accounting -Accounts Payable

Why is Access Management an Employer of Choice?

We believe in fostering a positive and supportive work environment that values our employees' well‑being. If you're excited about the prospect of joining our team and experiencing these benefits firsthand, we invite you to apply today!

• Medical/Dental/Vision insurance – percentage of premium covered by Access Management for all full‑time positions
• Paid days off
• 40 hours PTO available after 90 days of employment
• 40 hours PTO available after 6 months of employment
• Matching 401(k) plan
• $15,000 employer‑paid life insurance available for all full‑time positions with option to purchase additional coverage
• Professional development opportunities
• Short‑term and long‑term disability coverage
• Accidental Death and Dismemberment Plan
• Hospitalization Plan

The next step you take in your career is to check out our job description and submit your application – let’s explore the possibilities together.

Verify, obtain approvals, enter and pay all vendors in a timely and accurate manner in accordance with accounting policies, procedures, and management approval. Below are the functions the Accounts Payable Coordinator will be responsible for, but not limited to.

• Process all approved invoices for payment.
• Ensure appropriate backup is attached.
• Verify GL codes with budgets.
• Audit invoices for errors and correct as necessary.
• Reconcile all statements, request missing invoices, and make adjustments as needed.
• Alert the Controller of any vendor concerns pertaining to a loss of service.
• Summarize payments due and communicate cash needs to the CAM/Regional Controller for approval.
• Ensure appropriate support documentation is obtained and attached before payment is made.
• Ensure all checks are printed properly, have appropriate signatures and backup.
• Scan all checks and invoices to server.
• Mail all processed checks.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain all necessary files in an organized manner.
• Maintain paid and unpaid invoice files.
• Maintain 1099 files for current and new vendors.
• Maintain Certificate of Insurance for current and new vendors.
• Maintain voided check files.
• Set up new vendors.
• Transfer vendor accounts from Developer to Association.

High school diploma acceptable. Two years post‑high‑school education preferred. Accounts Payable and Vantaca experience a plus. Accounting AA preferred.

• Knowledge of accounting and hospitality profession.
• Decision‑making and ability to determine a course of action.
• Ability to work with and understand financial information and data; basic arithmetic functions.
• Negotiation and communication skills with vendors.
• Ability to work well in stressful and high‑pressure environments while maintaining composure with vendors.

Computer, phone, cell phone, printer, office equipment.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Limited lifting, pushing, pulling, and carrying of boxes – 1% of essential job function.
• Limited bending and kneeling when arranging supplies or equipment – 1% of essential job function.
• Mobility needed to move about the complex between offices – 2% of the time.
• Work environment: 100% of time spent indoors.
• Hearing critical to communicating by telephone and assisting guests.
• Vision critical to completing numerous administrative responsibilities.
• Speech critical to communicating with guests, employees, and clients.
• Reading and writing skills required for written guest communication and administrative responsibilities – 100% of the workday.
• Must be able to work between 40 hours each week as needed.

The work environment characteristics are normal office conditions at an onsite community facility. This is a full‑time position. There will be occasions when it is necessary to work various evenings, weekends, and holidays. Consistent and regular attendance required. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all‑inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.