Food & Beverage Staff Accountant

Department: Finance / Food & Beverage Operations
Reports To: Director of Finance / Corporate Accounting
Location: Central or Southwest Florida, with flexibility for the right candidate
Position Type: Full-Time

The Food & Beverage Staff Accountant supports the accounting and financial reporting functions for food and beverage operations across assigned homeowner association (HOA) communities and amenity facilities. This position is responsible for maintaining accurate financial records, processing and reconciling transactions, assisting with month-end close, monitoring operating expenses, and supporting financial reporting for restaurants, bars, cafés, catering, banquet services, and other community dining venues.

Working closely with corporate accounting, General Managers, Food & Beverage Directors, and Community Association Managers, the Staff Accountant helps ensure that revenue and expenses are recorded accurately, accounts are reconciled timely, and financial information is reliable and readily available. The role also supports food and beverage cost tracking, inventory accounting, and the proper allocation of expenses between association and food and beverage operations.

The ideal candidate has experience in accounting, preferably within the hospitality or food and beverage industry, and is comfortable working with financial systems, point-of-sale (POS) reporting, and multiple operating locations. Experience with HOA or community association management is preferred. Working knowledge of hospitality POS systems, such as Toast, is a plus.

• Maintain accurate financial records for assigned food and beverage operations.
• Prepare and post journal entries, account adjustments, and other routine accounting transactions.
• Reconcile general ledger accounts, bank accounts, credit card transactions, and other balance sheet accounts as assigned.
• Assist with monthly, quarterly, and year-end financial reporting.
• Support month-end close by preparing account reconciliations, reviewing transactions, and ensuring expenses and revenue are recorded in the appropriate accounting periods.
• Review financial records for accuracy, completeness, and proper account coding.
• Research and resolve discrepancies in financial records and transactions.
• Assist with preparing profit and loss statements, expense summaries, and other financial reports for management review.
• Maintain organized accounting records and supporting documentation for audits and internal reviews.

• Process and review vendor invoices for accuracy, appropriate coding, and proper approval.
• Verify invoices against purchase orders, receiving documentation, and other supporting records when applicable.
• Assist with tracking outstanding invoices, vendor credits, and payment discrepancies.
• Ensure expenses are assigned to the correct property, department, general ledger account, and reporting period.
• Reconcile vendor statements and investigate discrepancies as needed.
• Monitor recurring expenses and assist with identifying unusual charges or potential coding errors.
• Communicate with vendors and internal teams to resolve invoice and payment questions.
• Support the maintenance of accurate vendor records and accounting documentation.
• Reconcile daily or periodic food and beverage sales reports with POS records, credit card settlements, cash deposits, and accounting system entries.
• Review sales activity, discounts, voids, refunds, complimentary items, and other adjustments for accurate recording and appropriate documentation.
• Investigate discrepancies between POS reports, deposits, merchant processing reports, and general ledger balances.
• Assist with recording food and beverage revenue, sales…