Leasing and Property Manager

Company: Access Management

Department: Property Management

Reports To: Director of Property Management / Designated Supervisor

Position Type: Full-Time

Access Management is seeking a motivated, organized, and customer-focused Leasing & Property Manager to oversee the leasing process and day-to-day management of rental properties. This position is responsible for marketing rental units, coordinating showings, screening prospective tenants, preparing lease documentation, managing tenant relations, coordinating maintenance, and ensuring properties are maintained in accordance with company policies, lease agreements, and applicable laws and regulations.

The ideal candidate will have experience in both residential leasing and property management, strong communication and organizational skills, and demonstrated proficiency with Buildium property management software
. This individual must be comfortable balancing leasing activities with ongoing property operations while providing exceptional service to property owners, tenants, and prospective residents.

• Market available rental properties through online listing platforms and other approved advertising channels.
• Respond promptly to inquiries from prospective tenants and provide accurate information regarding rental availability, pricing, qualifications, and lease terms.
• Coordinate and conduct property showings, both in person and virtually when appropriate.
• Process rental applications and coordinate tenant screening in accordance with company policies and applicable fair housing laws.
• Communicate application status and leasing decisions to prospective tenants.
• Prepare, review, and coordinate the execution of lease agreements, renewals, addendums, and other required documentation.
• Coordinate move-in and move-out inspections, key transfers, and tenant onboarding.
• Monitor lease expiration dates, manage renewal offers, and assist with minimizing vacancies and reducing turnover time.
• Maintain accurate records of leads, applications, showings, leasing activity, and occupancy status.

• Oversee the day-to-day operations of assigned rental properties to ensure they are maintained in a safe, clean, and professional manner.
• Serve as a primary point of contact for tenants and property owners regarding property-related questions, concerns, and service requests.
• Coordinate maintenance requests, repairs, inspections, and preventative maintenance with approved vendors and service providers.
• Monitor the progress of maintenance work and follow up to ensure timely completion and satisfactory results.
• Conduct periodic property inspections and document property conditions, maintenance needs, and lease compliance concerns.
• Monitor lease compliance and address tenant concerns or violations in accordance with company procedures and applicable laws.
• Assist with rent collection follow-up, delinquency tracking, and communication regarding outstanding balances.
• Coordinate lease renewals, notices, move-outs, security deposit documentation, and turnover activities.
• Escalate significant maintenance issues, tenant disputes, financial concerns, and other matters requiring management approval.
• Maintain positive working relationships with owners, tenants, vendors, and internal team members.
• Utilize Buildium to manage property records, rental listings, tenant information, lease documents, maintenance requests, and related communications.
• Maintain accurate and up-to-date records of leases, applications, rental payments, work orders, property inspections, and tenant correspondence.
• Use Buildium reporting and tracking features to monitor vacancies, lease expiration dates, maintenance activity, and other…