Hybrid
Listed on 2026-11-04
-
Accounting
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Title
:
Accounting and Systems Coordinator
Reports to
:
Chief Financial & Operations Officer Schedule :25hoursper week, flexible hybrid schedule Compensation :$25-$30 per hour, generous PTOwith sick, holiday, vacation and personal days, IRA retirement plan with Conservancy match after 1 year
The High Line Canal Conservancy is a nonprofit organization with the mission to preserve, protect and enhance the High Line Canal in partnership with the public through stewardship, communityengagementand collaboration with local agencies. Primary Responsibilities
The Accounting and Systems Coordinator is responsible formaintainingaccuratefinancial records andoptimizingbusiness systems. This role combines accountingexpertisewith technicalproficiencyto ensureefficientoperations,accuratereportingandcompliance withnonprofitregulations.
Accounts Payable:- Serve as AP systems administrator (Ramp). Review workflow for proper approval process,verify accuracy, and ensure policies and procedures are followed.
- Receive and enter vendor invoices in Ramp, match invoices to approvals and supporting documentation, and prepare payment batches, and process approved payments.
- Ensure timely payment of vendor invoices and adherence to payment terms.
- Reconcile credit card transactions and integration with Ramp/QB Online.
- Maintain vendor records and ensure compliance with W-9 and 1099 reporting requirements.
- Complete bank deposits and process donations in accordance with gift entry policies.
- Generate and send donor/sponsor invoices as needed.
- Collaborate with the development team to ensure donor restrictions are coded correctly.
- Prepare monthly A/R aging reports.
- Conduct monthly reconciliation of QB Online and Raisers Edge.
- Process bi-monthly payroll, including reviewing timesheets and payroll journals for accuracy, communicating with PEO.
- Distribute payroll reports to CFOO.
- Prepare and review IRA contributions.
- Work with Staff on timely submission of timesheets and PTO.
- Assist with preparation of grant reports for reimbursement requests.
- Help develop andmaintainfinancial policies and procedures that promote soundfinancial management practices and internal controls.
- Assist with preparation for the annual audit.
- Maintain certificates of insurance.
- Serve as the point of contact for the organization’s IT consultant.
- Oversee contracts and maintenance for the office printer, phone, and internet.
- Oversee management of office, including maintenance and supplies.
- Administer the organization’s Sharepoint file system, ensuring logical folder structure and consistent naming conventions.
- Onboard new employees with technology systems.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in Quick Books and other financial tools.
- Knowledge of nonprofit accounting principles.
- High level of analytical thinking and problem-solving skills.
- Time management and prioritization abilities.
- High ethical standards and commitment to maintaining confidentiality.
The Conservancy is dedicated to the principles of equal opportunity for all employees, applicants, volunteers, program and event participants, trail users and visitors, partners, and other organizational stakeholders. We prohibit unlawful discrimination and harassment based on age, race, sex, color, religion, creed, national origin or ancestry, disability,…
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