Office Admin

Aureus has been a people-first company since day one, with a focus on making business life better for our clients. We aim to enhance user experiences, improve predictive analytics, and deliver cost-efficient solutions that drive exceptional results.

Note: Only local candidates are encouraged to apply.

General

Purpose:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate efficient operations.

• Answer, screen, and transfer inbound phone calls.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, faxing, and mailing.
• Maintain electronic and hard copy filing systems.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and schedules.
• Record, compile, transcribe, and distribute minutes of meetings.
• Open, sort, and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Coordinate and maintain records for staff, telephones, parking, and petty cash.
• Utilize computer skills and knowledge of relevant software.
• Operate standard office equipment efficiently.
• Apply knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Understand principles and practices of basic office management.
• Demonstrate strong communication skills, both written and verbal.
• Plan and organize tasks effectively.
• Prioritize workload appropriately.
• Assess and resolve administrative problems.
• Gather and monitor information.
• Pay attention to detail and ensure accuracy.
• Show flexibility and adaptability in tasks.
• Provide excellent customer service.
• Work effectively as part of a team.

• Strong communication skills, both written and verbal.
• Effective planning and organizing skills.
• Ability to prioritize tasks.
• Problem assessment and solving skills.
• Competence in gathering and monitoring information.
• Attention to detail and accuracy.
• Flexibility and adaptability.
• Customer service orientation.
• Teamwork skills.