Administrative Assistant II

The City of Centennial, Colorado is an organization driven to quality products and outcomes while adhering to sound fiscal practices and efficient provision of services. We seek to attract and retain the best staff to assist us in this mission and, in return, foster a culture which supports all employees using their talents every day to do what they do best.

A winner of nine Gallup Exceptional Workplace Awards
, we are proud to embody the link between highly engaged workforce and excellence in business outcomes. We are an innately collaborative culture dedicated to talents and focused on results.

The individual filling this position is responsible for handling multiple priorities including, but not limited to, arranging meetings and appointments; prepares correspondence of a highly technical and often extremely confidential nature; responds to certain correspondence independently; makes decisions on administrative matters independently; serves as recorder for various meetings; recognizes management and staff priorities; schedules and coordinates logistical arrangements for City events;

responds to inquiries from citizens regarding City matters; organizes and coordinates work flow; establishes priorities and deadlines; reviews work for accuracy, timeliness, and conformance with procedures and processes.

Administrative Assistant II Hiring Range - $25.65 - $30.14/Hour

Administrative Assistant II Salary Range - $25.65 - $34.63/Hour

The following statements are illustrative of the essential duties of the job and do not include other nonessential or peripheral duties that may be required. The City of Centennial retains the right to modify or change the essential and additional functions of the job at any time.

• Anticipates the Community Development Director and Community Development department staff’s needs and proactively brings together appropriate people and resources to support them in addressing issues.
• Works independently and within teams on projects on a regular basis to advance the department’s annual goals.
• Directs and prioritizes standards for the screening of incoming mail, email, voicemail and appointments using expert judgment and knowledge.
• Drafts written responses or reply by phone or email when necessary.
• Coordinates with the City Clerk on all public records requests related to the Community Development department.
• Responds to regularly occurring requests for information.
• Independently assists in research, develops content, and creates effective presentations.
• Receives and initiates extensive, regular outside contacts on behalf of the department.
• Responsible for updating the City’s website related to public outreach and project outreach.
• Schedules and organizes evening committee meetings, to include taking minutes and meeting room set-up; attends a minimum of two evening meetings per month as required for the Planning & Zoning Commission.

• Serves as the accessibility subject matter expert by remediating documents to meet accessibility standards and collaborating with other accessibility experts across the City to ensure compliance and inclusivity.
• Acts as a liaison with other departments and outside agencies, including high-level staff, City Attorney and other internal or external staff and contracted personnel.
• Handles confidential and non-routine information and explains policies when necessary.
• Handles all public notices as requested.
• Organizes and plans special events, including training, conferences and workshops. Responsible for conference registrations, travel schedules, and per-diems.

• Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy.

• Writes, develops and designs general correspondence, memos,…