School of Counseling Administrative Assistant

Job Title: School of Counseling Administrative Assistant

Reports To: Dean, School of Counseling

Location: On Campus

Pay: $21.35 – $24.04

Denver Seminary is a vibrant, multidenominational graduate school dedicated to preparing men and women to address the world’s needs with the redemptive power of the gospel and the life-changing truth of Scripture. Committed to academic excellence, biblical faithfulness, and personal growth, we serve a diverse student body representing over 50 denominations worldwide. Our mission shapes every role at the Seminary, uniting our work with a greater purpose.

The School of Counseling Administrative Assistant provides administrative support to the School of Counseling’s Dean, three Program Directors, faculty, and students, and serves as the school’s administrative point of contact for its programs, accreditation processes, and community. The role covers program data support for CACREP and CDE reporting, comprehensive exam and qualifying assessment logistics, and program records, alongside hands-on administrative support to the Program Directors and faculty — meeting logistics, budget processing, thesis/dissertation form tracking, faculty support, and course scheduling assistance.

This position works alongside the Administrative Assistant to the Deans, whose support is specific to the Dean’s own calendar, travel, appointments, and office. This job description covers the administrative support the School of Counseling’s programs need, which sits outside the Dean’s personal office support.

• Serves as the School of Counseling’s day-to-day administrative point of contact for students, faculty, affiliate faculty, and Denver Counseling Center staff, and supervises assigned Work Study and Student Workers.
• Works with Academic Affairs and Student Success to evaluate and improve MA and PhD program processes. Aligns program workflows with the seminary-wide calendar and builds working relationships across the institution.
• Coordinates MA, PhD, and Program Directors’ team meetings, including logistics, agendas, minutes, and follow-up items, and helps the Dean’s Administrative Assistant with other School of Counseling meetings.
• Supports course administration for CMHC, SC, and the PhD program. This includes course resources and assessments, the annual course schedule, faculty/course change forms with the Registrar’s Office, and academic catalog updates.
• Assists with affiliate faculty appointments, onboarding, and evaluation scheduling. Also handles placement, contracting, and evaluation logistics for graduate and teaching assistants, whose work is directed by the Program Directors.
• Coordinates MA comprehensive exams and PhD Comps, including graders, proctors, student communication, and compiling results. Serves as the campus liaison to NBCC for the National Counselor Exam.
• Gathers and organizes CACREP accreditation data for the MA and PhD programs and CDE reporting data for the School Counseling program.
• Maintains program records and resources, including thesis and dissertation forms, program manuals, SharePoint sites, and the site supervisor credential file.
• Coordinates logistics for New Student Orientation and PhD Residency, including speakers, meals, room reservations, and event setup.
• Assists Program Directors with budget administration, including receipts, reimbursements, honorariums, and tracking budgets against actuals.

• Coordinate with Administrative Assistant of the Deans and the Executive Assistant of the Provost as needed to carry out job functions.

• At least five years’ experience in an office environment with operations and administrative experience; experience in a…