Accounting Technician III

DMVA is committed to supporting its employees both professionally and personally by offering a comprehensive benefits package and a workplace culture that values work-life balance.

Our classified workforce receives a robust benefits package that includes:

• 11 paid holidays
• Annual and sick leave
• Medical and dental insurance
• Organization-paid life insurance
• Short-term and long-term disability plans
• Flexible spending accounts
• Retirement options through the Public Employees’ Retirement Association (PERA)
• Professional development and training opportunities

DMVA also recognizes the importance of maintaining a healthy work-life balance. Employees may benefit from four-day workweek options, on-site fitness facilities, convenient parking, and opportunities to grow their skills and advance their careers.

At DMVA, we strive to create a workplace where employees can build meaningful careers while having the flexibility and resources they need to thrive both at work and at home.

This position is located at the Department of Military and Veterans Affairs headquarters in Centennial. This position follows a hybrid work schedule (two days at home and two days in the office), though additional hours outside of the normal schedule or additional in-office work may occasionally be required. The primary responsibilities include administering accounting and administrative operations for the Colorado National Guard Tuition Waiver Program, managing a budget of more than one million dollars, and meeting individually with members to discuss tuition benefits and eligibility.

The duties and responsibilities are listed below.

• Develop, execute, and continually improve the Colorado State Tuition Waiver Program to enhance operational efficiency and service delivery, providing evidence-based recommendations for strategic program improvements.
• Execute all administrative and clerical components of the program, including reviewing applications, verifying required documents and eligibility, generating, and distributing award letters, enrollment verifications, and program communications.
• Assist a diverse student population with program enrollment, policy guidance, and issue resolution, acting as the primary liaison between National Guard members and participating higher education institutions.
• Collaborate directly with Department of Institutions of Higher Education (DIHEs) / Higher Education Institution stakeholders to streamline enrollment verifications, award disbursals, and issue resolution.
• Manage a $1.7+ million annual appropriated budget, verifying and approving mid-term reports and final invoices from higher education institutions based on program policies and military guidelines.
• Reconcile program funds regularly with accounting, auditing general ledgers against institutional billings and approved funding commitments to resolve any financial discrepancies.
• Manage awarded contracts from appropriated funds by determining initial and ongoing participant eligibility, tracking expiration dates, verifying lengths of service, and ensuring strict compliance with military policies, state fiscal rules, and Colorado Revised Statutes.
• Establish standard operating procedures and a dedicated workflow to ensure complete compliance across all program operations.
• Prepare, compile, and deliver detailed, comprehensive report packages for the State Auditor's Office to demonstrate financial integrity and regulatory compliance.
• Create, maintain, and update custom tracking reports to monitor enrollment metrics, budget utilization, expenditure pipelines, and participant status.
• Formulate timely, precise responses to inquiries from external entities, including state auditors, legislators, and the Governor's Advocate Office.
• Apply exceptional attention to detail and rigorous organizational skills to maintain audit-ready financial, contract, and participant documentation.
• Design and create compelling marketing materials and coordinate directly with Public Relations to disburse promotional and educational resources to the Colorado National Guard (CONG).
• Conduct ongoing training and advisory services for unit commanders, State Recruiting and Retention Managers, and external partners.
• Inform and train internal and external stakeholders on program procedures, guidelines, and submission requirements.
• Maintain a collaborative working relationship with the Colorado Army National Guard federal assistance office to align state funding with federal guidelines.
• Collaborate effectively as part of a team across…