Rental Equipment & Fleet Coordinator

Job Title:
Rental Equipment & Fleet Coordinator

Company: Loenbro, LLC
Business Unit/Department:
Location:
Centennial
, CO / On-site
Reports to: Fleet & Equipment Manager
Employment Type: Full-Time
FLSA Classification: Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary
The Rental Equipment & Fleet Coordinator is responsible for coordinating company equipment rentals from request through return, ensuring rental needs are properly documented, approved, sourced, scheduled, tracked, and closed out. This position supports operations by helping secure the right rental equipment at the right time while maintaining visibility into rental costs, utilization, vendor performance, and rental compliance requirements.

The Rental Equipment & Fleet Coordinator reports directly to the National Equipment & Fleet Financial Controller and works closely with the Procurement Team and Regional Equipment & Fleet Maintenance Managers to support rental sourcing, vendor management, pricing compliance, purchase order accuracy, invoice validation, utilization tracking, rental cost control, and timely return of rental assets. This position serves as a key connection between Equipment & Fleet Operations, Procurement, and Fleet Finance to ensure rental decisions are operationally justified, financially controlled, and aligned with company standards.

Rental Request Coordination

• Manage rental equipment requests from operations, project teams, and regional leadership.
• Verify equipment needs, availability, rental timelines, approvals, and delivery requirements.
• Partner with Equipment & Fleet Managers to prioritize company-owned assets before sourcing rentals.
• Maintain accurate rental records and provide timely updates to stakeholders.
• Partner with Procurement to obtain competitive quotes, coordinate rental orders, and ensure compliance with purchasing standards.
• Coordinate equipment deliveries, pickups, purchase orders, and vendor documentation.
• Maintain vendor relationships and resolve pricing, availability, and service concerns.
• Track active rentals, equipment locations, project assignments, and return dates.
• Monitor rental utilization and coordinate extensions, transfers, and timely returns to minimize unnecessary costs.
• Identify opportunities to reduce rental expenses and maximize company-owned equipment utilization.
• Support the National Equipment & Fleet Financial Controller with rental spend tracking, invoice accuracy, reporting, and financial controls.
• Review invoices against rental agreements, purchase orders, and quoted rates to identify discrepancies.
• Partner with Procurement, Accounts Payable, and vendors to resolve billing issues.
• Prepare rental cost, utilization, and savings reports as needed.

Documentation & Compliance

• Maintain accurate rental agreements, purchase orders, invoices, and equipment documentation.
• Ensure rental activities align with company policies, safety requirements, and procurement standards.
• Support process improvements to increase…