Fleet Administrator; Automotive​/Transport Industry

Position: Fleet Administrator (Automotive / Transport Industry Experience Essential)
Location: Harlington

Fleet Administrator (Automotive / Transport Industry Experience Essential)

Location:

Hounslow

Salary: £30,000 per annum

Hours:

Monday-Friday | 08:00-16:00

Job Type: Full-Time | Office-Based

PLEASE READ BEFORE APPLYING

This role is ONLY suitable for candidates with previous automotive, fleet, transport, commercial vehicle or motor trade administration experience.

Applications from candidates without experience working within a dealership, independent garage, commercial vehicle workshop, transport company or fleet environment will NOT be considered.

Fleet Administrator

We are looking for an experienced Fleet Administrator to join our busy Fleet Engineering team in Hounslow.

This is not a general office administration role. You will be responsible for supporting the day-to-day administration of our commercial vehicle fleet, ensuring servicing, maintenance, compliance documentation and workshop records are maintained accurately.

You'll work closely with engineers, workshop staff and drivers to ensure vehicles remain compliant, roadworthy and available for operation.

Your Responsibilities

Coordinate vehicle servicing, inspections, repairs and MOT scheduling

Monitor vehicle arrivals and follow up late vehicle returns

Raise, update and close workshop job cards

Maintain accurate fleet and vehicle records

Support fleet compliance by ensuring servicing and maintenance documentation is complete

Process invoices and maintain service records

Order vehicle parts, workshop consumables and office supplies

Handle warranty administration

Produce reports and assist with month-end administration

Update KPI information and fleet databases

Answer telephone and email enquiries professionally

Support the Fleet Engineering team with day-to-day administration

Ensure all documentation complies with company and legislative requirements

Essential Experience

You MUST have experience in ONE of the following:

Fleet Administrator

Automotive Service Administrator

Workshop Administrator

Service Advisor

Fleet Maintenance Administrator

Commercial Vehicle Administrator

Transport Administrator with fleet maintenance responsibilities

Service Controller

You MUST also have experience working in one of these industries:

Main Dealer

Independent Garage

Commercial Vehicle Workshop

HGV or PSV Operator

Bus or Coach Company

Fleet Management Company

Vehicle Hire Company

Transport or Logistics Company with an in-house workshop

Essential Skills

Previous automotive or fleet administration experience

Understanding of vehicle servicing and maintenance schedules

Knowledge of fleet compliance documentation

Excellent administration and organisational skills

Accurate data entry skills

Good Microsoft Office knowledge

Strong communication skills

Ability to prioritise workload in a busy workshop environment

Able to work independently and as part of a team

What We Offer

£30,000 salary

Monday-Friday working (no weekends)

Free on-site parking

Permanent full-time position

Friendly working environment

Long-term career opportunities

If you have experience within the automotive, fleet or motor trade industry and are looking for a varied administration role where your skills will be recognised and valued, we'd love to hear from you.

Apply today to join our professional Fleet and Service team