Administrative Assistant (Maternity Cover

Administrative Assistant ( Maternity Cover) – Group Support Offices for Glendola Leisure

Location: Group Support Office (GSO), Harlington (UB3 5LF
)

Hours: Monday to Friday | 13:00 – 17:00

Salary: £15,080 per annum / £14.50 per hour (FTE £26,390)

Contract Type: Part-time, Fixed-Term - Maternity Cover to cover until January, with potential to become permanent;
Office-based.

We are one of the UK’s leading family-owned private hospitality companies, operating Hotels, Pubs, Coffee Roasteries, Restaurants, and a Brewery. Our entrepreneurial approach and commitment to excellence make our people our greatest asset.

We are looking for a welcoming, organised, and reliable Part-Time Administrative Assistant to join our team at the Group Support Office. This position is a Maternity Cover on a part-time basis, offered as a fixed-term contract until January (with the potential to become permanent).

Working alongside our Senior Administrator, you will be the front-of-house presence for GSO—acting as the main point of contact for visitors, incoming calls, and day-to-day office organisation. This is a key support role where your positive attitude and efficiency will ensure our head office runs smoothly every afternoon.

• Front-of-House & Reception: Warmly greet visitors, manage parking and refreshment coordination, answer incoming phone calls, and direct queries to the right team members.
• Office Coordination: Manage incoming/outgoing post and couriers, order weekly office supplies, and liaise with cleaners and contractors to keep the office looking presentable.
• Facility Support: Oversee routine office maintenance (coffee machines, photocopiers, printers).
• Administrative Assistance: Print training materials, assist with general filing and admin tasks, and support the Senior Administrator with day-to-day office operations.

• Previous reception or administrative experience preferred
• Friendly, professional manner when dealing with visitors and colleagues
• Well organised, able to manage multiple day-to-day tasks
• Basic IT literacy (Microsoft Office, email)
• Reliable and flexible, able to support the wider team as needed

• 28 days paid Holiday per annum, inclusive of Bank Holidays.
• Private Medical Cover on completion of one year’s service.
• Access to Professional Mental Health Resources and an Employee Assistance Programme on completion of one year's service.
• 25% Discount at all Glendola Leisure Venues after 3 months' service.
• Annual Staff Events.
• Stream – giving you direct access to your wages when you need them.
• Opportunities to innovate and contribute to the growth of the business.