Executive Operations & Office Manager

Position: Executive Operations & Office Manager

Location: Ampthill, United Kingdom

Remote Status: On-Site

Job : 261

# of Openings: 1

Executive Operations & Office Manager – EMEA

Location: Bedfordshire, UK
Department: Executive
Reports To: General Manager, EMEA
Legal Entity: United Wheels UK Ltd

Job Status: Full-time Permanent
Level: IC
Travel: Minimal

Summary

We are looking for a highly organised, proactive, and professional Executive Operations & Office Manager to support the EMEA Leadership Team and ensure the effective day-to-day operation of our EMEA business and offices.

This is a broad and varied role combining executive support, office management, employee engagement, and business operations. Working across the UK, Europe, Asia, and the USA, you will act as a key coordination point for the EMEA Leadership Team, helping ensure priorities, meetings, projects, and business processes are organised and executed effectively.

The role is office-based at our Bedfordshire office. As part of a global organisation, occasional flexibility across international time zones will be required.

A leadership team is only as effective as the operation around it. This role is the coordination point that keeps the EMEA business running smoothly — making sure the right people are in the right meetings, priorities and actions are tracked and followed through, the offices run well, and the many moving parts of a global organisation stay connected across the UK, Europe, Asia, and the USA.

It blends executive support, office and people coordination, and business operations into a single trusted role. Done well, it gives the EMEA Leadership Team the time, structure, and reliable execution they need to focus on running and growing the business.

• A Well-Supported Leadership Team: The EMEA Leadership Team is effectively supported — diaries, meetings, international travel, and executive documentation are managed smoothly, and confidential and time-sensitive matters are handled with discretion.
• 'Smooth-Running Offices & Engaged Workplace: The EMEA offices operate effectively day to day, the workplace is positive and engaging, and onboarding logistics, workplace initiatives, and health & safety are well-coordinated — with dotted-line support to the US People & Culture team as needed.
• Priorities Tracked & Delivered: Cross-functional projects, the EMEA operating calendar, and leadership action plans are coordinated with clear ownership, deadlines, and follow-through, keeping strategic priorities and business reviews on track.

Other duties may be assigned.

• Provide executive and operational support to the EMEA Leadership Team.
• Manage diaries, leadership meetings, international travel, and executive visits.
• Coordinate meetings, agendas, minutes, actions, and follow-up.
• Meet and welcome clients, visitors, and external stakeholders, coordinating arrangements to ensure a professional visitor experience.
• Arrange and serve refreshments and catering for meetings, events, visitors, and executive requirements.
• Prepare presentations, reports, communications, and other executive documentation.
• Handle confidential and time-sensitive matters with professionalism and discretion.

• Oversee the effective day-to-day operation of the EMEA offices, including facilities, suppliers, equipment, purchasing, and workplace requirements.
• Provide dotted-line support to the US-based People & Culture team, acting as a local point of contact for EMEA and helping coordinate people-related activities as needed.
• Help coordinate the logistics of new-joiner onboarding and employee moments (welcomes, milestones, and events) in support of a positive workplace experience.
• Support internal communications, employee engagement, and workplace initiatives.
• Assist with Health & Safety and workplace compliance requirements.

• Coordinate cross-functional projects and key business initiatives across EMEA.
• Maintain leadership action plans, ensuring clear ownership, deadlines, and follow-through.
• Coordinate the EMEA operating calendar, including…