Quality Bids and Proposals Coordinator

Standard Job Description

Applies quality principles in the areas of: design, incoming material, production control, product evaluation, program performance, reliability, inventory control, and/or research and development as they apply to product or process quality for make and/or buy products. Performs technical evaluations including product requirements, specifications, models/designs, drawings and procedures. Collaborates with program management, engineering, manufacturing, supply chain and customers on quality related issues to ensure quality standards are in place.

Engages in product failure investigations, material review board decisions and corrective/preventive action. Ensures corrective measures meet acceptable reliability standards and/or are compliant with requirements. Develops strategies and systems designed to improve internal and/or supplier performance and productivity. Evaluates quality systems for deficiency identification and correction. Designs and analyzes inspection and testing processes, mechanisms and equipment; conducts product quality tests, performs statistical analysis to assess products or materials that do not meet required standards and specifications.

Engages in supplier selection process and maintain certification programs.

Applies quality principles in the areas of: design, incoming material, production control, product evaluation, program performance, reliability, inventory control, and/or research and development as they apply to product or process quality for make and/or buy products. Performs technical evaluations including product requirements, specifications, models/designs, drawings and procedures. Collaborates with program management, engineering, manufacturing, supply chain and customers on quality related issues to ensure quality standards are in place.

Engages in product failure investigations, material review board decisions and corrective/preventive action. Ensures corrective measures meet acceptable reliability standards and/or are compliant with requirements. Develops strategies and systems designed to improve internal and/or supplier performance and productivity. Evaluates quality systems for deficiency identification and correction. Designs and analyzes inspection and testing processes, mechanisms and equipment; conducts product quality tests, performs statistical analysis to assess products or materials that do not meet required standards and specifications.

Engages in supplier selection process and maintain certification programs.

The Quality Bids & Proposals Coordinator is responsible for coordinating all Quality-related activities during the bid and proposal process, ensuring customer requirements are accurately understood, costed, planned and incorporated into compliant, competitive proposals.

Working closely with Business Development, Programme Management, Production Operations, Supply Chain, Engineering and Quality teams, the role provides quality planning expertise to ensure that all quality obligations, risks, resources and compliance requirements are identified and funded prior to contract award.

• Review customer requirements, specifications and drawings to determine the quality scope of work.
• Develop and maintain Quality Basis of Estimates (BOEs), ensuring quality activities are accurately costed and resourced.
• Liaise with Quality SMEs to validate labour hours, inspection requirements and delivery approaches.
• Identify and document quality-related assumptions, dependencies and exclusions within bid documentation.
• Assess and record quality risks and opportunities, supporting mitigation planning and bid risk reviews.
• Identify any additional equipment, training, certification, tooling or specialist skills required to fulfil the contract requirements.
• Represent Quality during bid reviews, approval boards and sign-off activities.
• Maintain and continuously improve the Quality bid response library, standard templates and reusable proposal content.
• Support cross-functional bid teams to ensure quality requirements are aligned with operational capability and business objectives.
• Ensure all proposed quality activities comply with customer, regulatory and company quality requirements.

• Background in Quality Engineering, Quality Assurance or Manufacturing Quality.
• Experience supporting bids, tenders or proposals within a defence, aerospace or highly regulated industry.
• Working knowledge of AS9100 and quality management systems.
• Ability to interpret technical specifications, drawings and customer requirements.
• Strong stakeholder management, communication and organisational skills.

• Experience developing Basis of Estimates (BOEs) and resource plans.
• Knowledge of First Article Inspection (FAI) and APQP methodologies.
• Experience with SAP or similar ERP systems.
• Internal or Lead Auditor qualification.