Accounts Payable Administrator Part-Time

Job Summary

To ensure all business invoices are booked and authorised in accordance with the Company’s authorisation policy and paid on time, and to support the finance department with day-to-day general accounting activities for the UK entities.

Accounts Payable

• Take ownership of the end-to-end accounts payable process, ensuring invoices are processed accurately, efficiently, and in compliance with company controls.
• Process purchase invoices in line with company policies, established procedures, and agreed timelines.
• Manage the Accounts Payable mailbox and Supplier Invoice Library, ensuring all queries and invoices are handled promptly and escalated where appropriate.
• Serve as a key point of contact for supplier queries, providing timely updates and resolving issues in a professional manner.
• Perform monthly supplier statement reconciliations and investigate and resolve any discrepancies.
• Review and analyse employee cash and credit card expenses via the Concur system, ensuring compliance with policy.
• Maintain supplier master data, including the accurate setup of new suppliers within the finance system.
• Ensure all costs are accurately recorded to the appropriate cost centres in line with financial controls.

Treasury

• Process daily bank receipts and payments within the ERP system, ensuring accuracy and timeliness.
• Match payments to corresponding invoices, investigating and resolving any discrepancies as required.

Reporting and Compliance

• Support the month-end close process by assisting the Accounts Assistant with balance sheet reconciliations.
• Assist with intercompany reconciliations at month-end, ensuring accuracy and completeness.
• Develop and maintain strong, professional relationships with suppliers.
• Where appropriate, collect and analyse supplier data to support business insights and reporting (e.g., energy consumption data).
• Provide support for internal and external audit requests related to accounts payable activities, ensuring compliance with controls and documentation requirements.

Process Improvement & Systems

• Proactively investigate and resolve complex payment, invoice, and supplier-related issues.
• Identify opportunities to enhance accounts payable processes, strengthen controls, and improve operational efficiency.
• Support finance system enhancements, automation initiatives, and workflow improvements.
• Contribute ideas and continuous improvement initiatives that support the wider Finance team and overall business operations.

• A Bachelor’s degree or AAT Part Qualified or Equivalent
• 2-4 years' experience in a similar role

Competencies required or preferred -

• Proficiency in Microsoft Office, particularly Excel, and familiarity with using Finance/ERP systems
• Knowledge of basic bookkeeping and accounting principles