Junior Accounts Assistant

Junior Accounts Assistant

Tissus d'Helene Ltd is a boutique textile showroom in the Design Centre, Chelsea Harbour. Our clientele is mainly from the interior design world. We are looking for a friendly person to join our busy company.

Since the company uses sales order processing and purchase order processing on Sage 50, the responsibilities cover all the day-to-day processing into the Sage ledgers of bank, sales and purchase transactions.

Convert sales orders which have been delivered or for which payment has been received to sales Invoices and post to the ledge

Process card (Worldpay) payment - Notify Sales' Department

Process refunds and issue credit note when instructed

Post International Invoices to the ledger as per Sales' department notification

Raise rent invoice quarterly

Run monthly customer statements and email to customers. Follow up any customers who are in arrears with payment

Convert daily purchase orders to supplier invoices using the invoices emailed to us by our suppliers

Reconcile statements received from suppliers

Run weekly aged creditors' report and prepare list of payments due, by currency, and pass to Managing Director with supporting invoices for payment. Once paid, reconcile to entries on bank statement, apply to supplier accounts and create and send remittance advices

Maintain Aged creditors' spreadsheet by updating on weekly basis

Liaise with suppliers on a daily basis and answer queries as needed

Post all Direct Debit invoices on Sage

Notify the Sales' department of any discrepancies

Post all receipts and payments on statement to the ledger for all currencies. Regularly reconcile the bank entries on Sage to the bank statements

Maintain internal HSBC spreadsheet by posting data from the bank statement daily

Post company expenses

• Check Emails checked on a daily basis

• Answer telephone and direct calls as appropriate
• File documents & maintain the filing system