Accounts Assistant

Location: Farringdon

Accounts Assistant Required

* Farringdon

 * £30k - £40k

Role overview:

The accounts assistant provides essential support to the finance team by ensuring the accurate processing of invoices, account reconciliation, and proper maintenance of financial records. The role also includes managing staff expense claims in coordination with internal teams and external stakeholders.

This role requires strong attention to detail, excellent organisational skills, and the ability to manage transactional tasks efficiently to support the overall financial accuracy and compliance of the business.

Key Responsibilities:

Invoice Processing

• Process supplier and subcontractor invoices accurately and in a timely manner.

• Ensure invoices are correctly coded, authorised, and matched to purchase orders, and delivery notes

• Monitor, investigate, and resolve outstanding or disputed invoices.

• Liaising with suppliers to ensure prompt payment and resolve pre–pay run queries

Bank Reconciliations

• Perform regular bank reconciliations, ensuring all transactions are accurately recorded.

• Investigate and resolve reconciling items, including unallocated receipts and payments.

• Support cashflow monitoring by maintaining accurate bank balances.

Account Reconciliations

• Reconcile supplier, subcontractor, customer, bank, and control accounts.

• Identify, investigate, and resolve discrepancies in a timely manner.

• Ensure ledger balances are accurate and supported by documentation.

Month-End & Year-End Processes

• Assist with month-end close activities, ensuring deadlines are met.

• Support balance sheet reconciliations and reporting packs.

• Assist with year-end processes and provide information for audit purposes.

Staff Expenses

• Process staff expense claims in line with company policy.

• Verify supporting documentation and approvals prior to processing.

• Reconcile staff expense accounts and support timely reimbursements.

Ad-Hoc Reporting & Analysis

• Produce ad-hoc financial reports to support management and the wider finance team.

• Assist with data analysis and reconciliation schedules as required.

• Support continuous improvement of finance processes and reporting.

Record Keeping & Compliance

• Maintain accurate and up-to-date financial records in line with company policies and audit requirements.

• Ensure all financial documentation is properly filed and easily accessible.

Team Support

• Work closely with the company accountant and wider finance team to support daily operations.

• Provide support across accounts payable, receivable, and general ledger functions as required