Personal Assistant

Location: City Of London

Personal Assistant

• Full Time – Permanent Contract
• £30,000-£35,000/annum
• Onsite Role
• Based at Albany Office, Piccadilly, London, W1J 0HF

We are currently recruiting for a Personal Assistant to support one of our Founders here at Mad Swans. This is a full-time role and will be based in our office in central London. Internally, this role will be known as Assistant.

If you have experience in typing and are enthusiastic, positive and proactive, we would love to hear from you.

A high attention to detail is required and is essential for this role.

Key duties of this role will include the following:
Emails & Communication

• Listen to Dictaphone tape recordings and type emails on behalf of the Founder/Director
• Send emails once approved by the Founder/Director
• Monitor the email inbox and file emails as appropriate
• Handle confidential and sensitive information and data

Diary Management

• Active diary management ensuring the Founder/Director is aware of all meetings in their diary and on time
• Coordinate and plan meetings
• Send diary invites on behalf of the Founder/Director
• Book meeting rooms and make reservations as and when required

PA & Administrative Support

• Prepare Board Packs and circulate ahead of Board Meetings
• Print information, letters, meeting notes, presentations and decks when required
• Plan travel arrangements and book flights, trains, taxis and hotels when required
• Process all expenses and invoices on behalf of the Founder/Director
• Help and support the Founder/Director with any adhoc requests and requirements

Office Management & Customer Service

• Greet and welcome visitors
• Handle the post on a daily basis
• Send letters, documents and packages as and when required
• Order stationery and office supplies
• Ensure the Board Room and Meeting Rooms are well presented at all times and ahead of any meetings
• Handle any office management issues as and when required

Location

This is an office-based role and will be located at Albany Courtyard, Piccadilly, London, W1J 0HF
.

Working Hours

The core office hours are 8.45 am to 6.00 pm.

Working Days

This role is primarily Monday to Friday.

Who we’re looking for

We are looking for a Personal Assistant who is:

• Able and happy to type a high volume of emails on behalf of the Founder/Director
• Detail orientated and comfortable working in a very fast paced environment
• Enthusiastic and positive
• Proactive and forward thinking
• Proficient in using Microsoft Office
• An excellent communicator
• Highly organised and able to multi-task
• Confident, outgoing and well-presented
• Self-driven and highly motivated
• Resilient by nature
• Solutions focussed

Please note, you must be eligible to work in the UK as we are unable to sponsor any work permits or visas.

How to Apply

If you believe you have what it takes to come on-board and would like to be part of something new and exciting, we would love to hear from you. Please simply apply by hitting the apply button.

Recruitment Agencies

We are not working with any recruitment agencies at this time. As such, we do not accept any speculative CV’s and/or candidate profiles and are, therefore, unable to consider these.

#J-18808-Ljbffr