Events Assistant

Location: Southwark

We are seeking an Events Assistant to support our international conferences, with an emphasis on production and Sales admin support.

Over the years our business has grown to serve thousands of customers every year across 8 international events held across Europe, North America the Middle East, and Asia. We are committed to providing the best experience for our customers.

Working directly with the Event Director and producer to help plan and deliver international conferences in the downstream oil and gas sector. Working as part of a team supporting on various key operations and production tasks with the guidance and support of a manager.

Key Responsibilities .

• Support speaker management – for example, keep the internal database and event website updated with conference speaker details, schedule, and coordinate speaker preparation meetings

• Assit with Research and identify potential delegates and sponsors within target markets

• Engage with prospects via phone, email, and Linked In to assist with event participation.

• Maintain accurate CRM records and provide regular sales updates to management.

• Manage the conference registration process

• Support exhibitor and sponsor logistics, managing queries and ensuring that all sponsorship deliverables contracts are delivered timely and accurately

• Respond quickly and calmly to requests from speakers, sponsors and exhibitors’ pre-event and onsite

• Assist the team with any other general admin as needed, including ad hoc tasks as required

• Assist onsite with the operational running of the show

• Post-show evaluation

What's on offer

* Comprehensive training programme covering sales techniques, negotiation, and industry knowledge.

* Clear progression path into senior roles.

* Opportunity to attend live events worldwide.

Knowledge, Skills, Attitude and Behaviour

* Enthusiasm, commitment to the role, and pro-activity

* Professional and persuasive Outlook and telephone manner

* Outstanding communication and copying writing skills

* The ability to understand business issues and spot opportunities

* Effective organisation and time management

Personal Attributes

* Good communication skills, personable, particularly face to face

* A knowledge of or interest in general business issues

* Good communication skills both verbal and written

* Self-motivated and determined with a strong sense of personal initiative

* Organised, with good time management

* A quick learner

* Good attention to detail

* A team player

* Calm under pressure

* Competence in Microsoft Office and keen to embrace and learn to use new technology and IT systems including Canva, automated marketing and CRM systems

* Eagerness to learn about the conference/events industry and all it represents

* Available to travel if needed