Personal Assistant

Location: Paddington

Job Title:

Personal Assistant
Contract Length: 12 months (Possibility for extension)

Location:

Paddington, London fully on-site

Key Responsibilities:

Personal and admins assistant for an Engineering Corporate Stakeholders
Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint).
Assisting with diary/calendar management.
Scheduling meetings and arranging travel through the corporate Amex system.
Processing team expenses through Concur system.
Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages
HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system.
Reporting faults to IT and acting as liaison.
Compliance admins support
Information point for company policies (travel, expenses, entertainment).
Maintaining document management systems (office related)
Training new and existing staff on systems (as required).
Booking external training courses and managing related subscriptions/invoices.
Providing support and cover for other office staff.
Critical Skills and knowledge required:
Ability to work on own initiative with minimal supervision.
Able to prioritise and organize own workload to be able to deliver against deadlines.
Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications.
Polite, professional, customer-orientated manner.
Ability to represent the department to internal and external clients.
Excellent English communication skills (both written and verbal).
Excellent interpersonal skills to be able to liaise effectively at all levels.
Qualifications and education:
Minimum Maths and English at GCSE or equivalent.
Preferably educational experience beyond A-level or equivalent.

Experience required:
Demonstrable experience working in a similar role with an administrative focus.

Experience of organising and providing administrative assistance in an office environment and managing a small office