Executive Assistant to Chief Information Officer

About the Role

• Complex diary management, including the scheduling of all internal and external meetings across multiple time zones, video and audio conference calls, travel and events etc with the flexibility to accommodate frequent last minute changes to schedules and logistics
• Extensive inbox management; prioritising and sorting a high frequency of incoming emails
• Acting as both gate-keeper and first point of contact for all internal and external stakeholder communication
• Fielding and directing requests where necessary and assisting with incoming enquiries in a timely manner
• Organisation and coordination of internal and external business meetings including full management of all meeting logistics, agendas, supporting papers / briefing materials and any necessary technical support
• Manage travel and expenses for the CIO
• Build, maintain and liaise confidently with key stakeholders across the business including the Executive Committee, GMG and Scott Trust Board members, senior staff and the GMG EA / PA network
• Undertake ad hoc duties and assist with any miscellaneous issues that may arise, as well as undertaking special projects as required
• Lead team strategy across the department and working closely with the SLT to manage department culture

Extensive Executive Assistant experience at C-Suite level within a large or global organisation

Experience working in a fast-paced business along with an understanding of the media landscape

Proven ability to anticipate actions, requirements and contingency plans to ensure various conflicting deadlines are met and commitments achieved

Proactive and able to regularly update the CIO, working with them to prioritise tasks and meeting requests with long and short term planning / goal setting

Excellent verbal, written, grammatical, editing and proofing skills

Sound experience of managing frequent travel and preparation of full itineraries

Able to demonstrate sound judgement, discretion, flexibility & integrity

Excellent Google Suite skills, including the ability to create high quality decks

We actively encourage applications from candidates who are Black, Asian or minority-ethnic (BAME), or from other groups traditionally underrepresented in the UK media.

We operate in a hybrid environment working 3 days a week from our offices in Kings Cross and 2 days a week remotely.

We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.

To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.

We appreciate the time taken to prepare each application we receive. We do not use AI-assisted technology to review applications; every application is reviewed by a member of our recruitment team.

The closing date for applications is Monday 23rd February 2026 at 5pm.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs.

Please contact Anna Vipers on to discuss further so we can work with you to support you through your application.

You’ll have 30 days of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

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