Personal Assistant

Responsibilities

• Coordinate complex scheduling and extensive calendar management
• Inbox management and housekeeping, highlighting key priorities and ensuring all key meetings and deadlines are being met
• Manage, coordinate, and arrange travel-related activities, including international travel, accommodation and producing itineraries
• Organise meetings and presentations, booking the relevant rooms, refreshments and equipment
• Draft agendas, documents and presentations as required
• Organise team/client events
• Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
• Processing expenses and supplier invoices
• Ad-hoc duties (i.e., arranging IT support, arranging signing of key documentation etc.)
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Collaborate closely with the wider PA network and cover colleagues in the event of absence/workload challenges

• A positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken
• A strong understanding and experience of supporting senior managers
• Knowledge of processes and systems e.g., Expenses and travel software
• Strong working knowledge of Office 365 – Outlook, Teams, Word, PowerPoint and Excel
• Excellent spoken and written English
• Excellent organisational skills and ability to efficiently multitask
• Maturity and professionalism to deal with senior colleagues globally
• Accuracy and attention to detail
• Ability to work under pressure
• Ability to work autonomously with clear understanding of priorities
• Enthusiastic, dependable and willing team player