Facilities & Office Coordinator

Job Description:
Facilities & Office Coordinator

Location: Chancery Lane, London
Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days
Hours: 9:00am - 5:00pm (flexible start/finish)
Working Model: Office-based
Contract: Minimum 12-month contract
Pay Rate: 23-26 per hour

We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support.

You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively.

• Act as the first point of contact for employees, visitors, and vendors
• Manage and maintain vendor relationships and onsite services
• Oversee and respond to internal helpdesk tickets (e.g. Jira)
• Coordinate food programmes, onsite events, and team activities
• Handle mail, office supplies, and general logistics
• Track office attendance and occupancy metrics (workplace analytics)
• Manage facilities-related tasks and liaise with building management
• Ensure the office environment is clean, organised, and welcoming at all times
• Provide general administrative and ad hoc support as needed
• Contribute to a consistent workplace experience across global locations
• Support potential office moves or relocations

• Proven experience in a workplace, office coordination, or facilities role
• Strong understanding of office operations and facilities management
• Experience delivering a high-quality workplace experience with a strong onsite presence
• Ability to manage vendors and oversee services effectively
• Experience coordinating events, food programmes, and employee engagement initiatives
• Comfortable using ticketing systems (e.g. Jira) or similar tools
• Knowledge of health & safety processes (desirable)
• Highly organised with strong attention to detail
• Proactive, self-sufficient, and able to identify and resolve issues independently

The Adecco Group UK & Ireland is an Equal Opportunities Employer.