Facilities Coordinator - Global Organisation

Exciting Opportunity for an Experienced Facilities Coordinator in a Global Environment.

We are supporting a leading global financial services organisation in the search for an experienced and proactive Facilities Coordinator to join their London office. This is an exciting opportunity to play a key role in maintaining an efficient, safe, and high-performing workplace environment within a fast-paced corporate setting.

Position: Facilities Coordinator |
Contract Type: Full-time, Permanent |
Salary: £40,000 per annum plus bonus (depending on experience) |
Location: Moorgate, London |
Working Pattern: Full-time, office-based

Are you a highly organised and solutions-focused professional with experience in workplace operations and facilities coordination? We are seeking a Facilities Coordinator to support the day-to-day management of office facilities, workplace services, and operational processes to ensure a seamless employee and visitor experience.

This role will work closely with internal stakeholders, vendors, and building management while supporting office operations, health & safety compliance, workplace projects, and facilities administration.

• Coordinate the day-to-day facilities operations across the London office
• Oversee the day-to-day running of the reception and front-of-house function
  • Manage and support two receptionists, including rota coordination, training, and performance oversight
  • Act as the main point of contact for building management, contractors, and external service providers
  • Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
  • Support workplace health & safety processes, ensuring compliance with company procedures and regulations
  • Coordinate office access management, security passes, and workplace records
  • Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
  • Support office moves, workstation setups, and space planning initiatives
  • Assist with vendor management, including scheduling maintenance visits and monitoring service standards
  • Maintain facilities documentation, compliance logs, and workplace reporting records
  • Coordinate business continuity and emergency procedures, including Fire Warden and First Aid support following training
  • Support employee wellbeing initiatives and workplace experience projects
  • Assist with the coordination of internal events, office activities, and workplace communications
  • Monitor office attendance data and prepare monthly facilities and workplace reports for stakeholders
  • Provide administrative support across workplace operations and ad-hoc business projects

We are looking for a professional and adaptable individual who thrives in a busy corporate environment.

You will have:

• Experience: Previous experience within facilities coordination, workplace operations, office administration, or corporate services
• Organisation: Strong organisational and multitasking skills with excellent attention to detail
• Communication: Professional communication skills with a customer-focused and collaborative approach
• Proficiency: Strong Microsoft Office skills including Outlook, Word, Excel, and Power Point
• Problem Solving: Ability to respond quickly and effectively to operational and facilities-related issues
• Initiative: Ability to work independently, prioritise workloads, and manage competing demands
• Professionalism: A proactive, approachable, and solutions-driven attitude
• Discretion: Ability to handle sensitive and confidential information appropriately

This is a fantastic opportunity to join a collaborative and fast-paced global organisation where you can make a real impact:

• Competitive salary and benefits package
• Central London office location
• Supportive and professional working environment
• Opportunity to take ownership of a varied and visible role
• Join a globally recognised organisation with strong long-term growth

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.