Office & Facilities Coordinator

Office & Facilities Coordinator

We are supporting a well–established international organisation to recruit an Office & Facilities Coordinator for their London head office on a temporary ongoing basis. This role is suited to someone who enjoys creating a well‑organised, welcoming, and efficient workplace environment.

• Facilities & Office Management
  • Liaise with facilities providers, cleaning teams and maintenance contractors.
  • Support planned preventive maintenance and facilities inspections.
  • Manage office supplies, stationery and kitchen consumables.
  • Ensure the office environment is safe, well‑maintained and fully operational.
  • Assist with ordering workplace equipment where required.
• Health & Safety Support
  • Support health & safety compliance across the office.
  • Assist with fire safety checks, audits and documentation.
  • Ensure notices and safety information are kept up to date.
  • Support first aid and fire marshal arrangements within the office.
• Visitor & Workplace Experience
  • Manage reception duties and welcome visitors.
  • Coordinate meeting rooms, AV equipment and catering requirements.
  • Support internal meetings and office events.
  • Assist with general office logistics.
• Administration & Systems Support
  • Process purchase orders and invoices using internal systems.
  • Support basic IT setup for workstations where required.
  • Manage post, deliveries and courier services.
  • Maintain accurate office records and documentation.

• Experience in facilities coordination, office management or workplace support roles.
• Experience managing office suppliers and contractors.
• Experience in health & safety administration or compliance support.
• Delivering excellent internal customer service.

• Strong organisational and multitasking skills.
• Excellent communication and relationship‑building abilities.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams).
• A proactive and problem‑solving approach.

Competitive hourly rate of £16–£18, holiday pay and full‑time working days from Monday to Friday. Temporary ongoing contract.