MBD Executive Assistant

The Executive Assistant will provide comprehensive support to Marketing & Business Development (MBD) leadership for Europe, Middle East and Asia Pacific (EMEAPAC), including ensuring efficient interaction between MBD and all other stakeholders. The person in this role primarily supports the Chief Marketing & Business Development Officer (CMO) and the Directors of Business Development, Client Development, Communications and Marketing. This role requires a proactive and highly organised individual who has the confidence to make suggestions and own certain projects.

Discretion is also vital as this role is privy to confidential information.

• Provide business and administrative support including managing complex diary requirements and tracking actions lists on an ongoing basis.
• Act as a liaison between MBD and other departments, facilitating smooth communication and prompt resolution of requests and issues.
• Support with departmental operations projects, including acting as a champion of Copilot and other AI tools for the regional team.
• Maintain calendars and manage inboxes, including scheduling meetings, appointments, and travel arrangements. Exercise confidence and discretion in committing time and evaluating needs.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the leadership team.
• Manage the set up and coordination of monthly EMEAPAC MBD team meetings (including preparing agendas, sourcing presenters, designing slides and running webinars) and the compilation of the monthly internal newsletter.
• Oversee the MBD budget, including being the central point of contact for budget queries.
• Update MBD intranet/Teams pages, including coordinating and posting team updates and regularly updating MBD organization charts.
• Support the Events team where required on client‑facing events.
• Process invoices, expense claims and new supplier requests.
• Handle confidential information with integrity, discretion, and sensitivity.
• Any other tasks as required by the MBD leadership team.

• Proven experience (minimum three years) of supporting senior management as an executive assistant or in other secretarial positions.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office, particularly Excel, Word, and PowerPoint. Experience with AI tools highly desirable.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level of verbal and written communication skills, and ability to deal with people at all levels within the organisation.
• Discretion and confidentiality.