Executive Assistant

Overview

We’re looking for an experienced Executive Assistant to join Gallagher Specialty. You’ll provide vital support to two Divisional CEOs, ensuring their daily activities run smoothly. This role is all about keeping things organised, managing priorities, and helping the executives focus on what matters most.

• Executive Support
  :
  Manage busy schedules, prepare meeting materials, and track key actions.
• Meeting & Coordination
  :
  Organise meetings, take minutes, and follow up on actions.
• Communication
  :
  Be a trusted point of contact for colleagues and external partners.
• Administrative Support
  :
  Arrange travel, process expenses, and keep records up to date.
• Operational Support
  :
  Help with team events, reporting, and special projects.

You’ll be a great fit if you:

• Have experience as an Executive Assistant or in a similar role.
• Are highly organised and great at managing your time.
• Communicate clearly and confidently, both in writing and speaking.
• Handle confidential information with care and discretion.
• Can juggle multiple priorities in a fast‑paced environment.
• Are skilled in Microsoft Office tools like Word, Excel, and PowerPoint.

It’s a bonus if you have:

• Supported senior leaders or C‑suite executives before.
• Worked in a corporate or financial services environment.

We’re looking for someone proactive, adaptable, and calm under pressure. If this sounds like you, we’d love to hear from you.

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top‑up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back‑up family care
• And many more…

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long‑term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees,…