Personal Assistant

Currently we are lloking for a Personal / Team Assistant supporting the M&A team.

• Support the M&A team, assisting in daily BAU tasks as well as wider projects as requested.
• Take responsibility for additional administrative responsibilities under guidance/request to support maximum team productivity, with good attention to detail and appropriate record keeping and supporting the other M&A Assistants.
• Prioritise and act proactively to take ownership and manage tasks/projects from start to finish using strong organisational skills, with the ability to multitask while remaining calm and professional.
• Use excellent interpersonal and communication skills (both written and verbal) to deal confidently with external clients, internal support functions, team members and global Management Team.
• Organise travel itineraries including booking flights, car pickups, accommodation and prepare/submit visa requests, restaurant reservations. At times this may require urgent or immediate assistance in instances of cancelled or rescheduled travel arrangements.
• Process expenses; ensuring the Gifts & Entertainment register is updated within the parameters of the policy.
• Raise and manage IT, Telecom and Market Data requests; track, follow up and progress to completion, updating all stakeholders throughout the process.
• Book meeting rooms and, where required, refreshments, video conferencing and any other hospitality requirements.
• Assist team with administrative tasks such as printing, scanning and pitch book binding as required.
• Assist team with logistics and meetings around annual conferences, including arranging tickets, travel, accommodation and organising events such as CEO or Roundtable events, keeping all stakeholders informed throughout the process.
• Onboard new joiners / offboard leavers and movers by raising system accesses and software through SRM system, completing required leavers documentation and handover letters.
• Onboard new vendors for invoicing and raise purchase orders where required, tracking, following up and progressing until completion, updating all stakeholders throughout the process.
• Notify stakeholders of international visitors and complete visitor forms.
• Organisation of internal and external client and industry events and entertainment including roadshows and conferences.
• Expense tracking and allocation to project cost centres, billing to clients as required.
• Provide cover for other team PA’s during periods of leave or busy periods.

• Core bank funding for retirement savings, medical and life insurance
  , with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self‑help toolkits.
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values-driven organisation
  , one that embraces and celebrates our unique diversity across our teams, business functions and geographies – everyone feels respected and can realise their full potential.