Business Assistant

If you thrive on pace, precision, and partnership, this is your opportunity to make a visible impact every day. You will support senior leaders and help the team stay focused, connected, and client-ready. This role offers variety across scheduling, travel, expenses, and event coordination, with exposure to a broad internal network. You will be trusted with confidential information and empowered to solve problems quickly.

Join a collaborative assistant community where reliability and initiative are valued. As a Business Assistant in Corporate and Investment Bank, Europe, Middle East and Africa, you support senior leaders by owning complex calendars, travel, expenses, and day-to-day business coordination. You partner with stakeholders across the firm to keep priorities moving, communications clear, and logistics seamless. You help us deliver a professional experience for clients and internal teams while handling sensitive information with care.

• Manage complex, proactive diaries, including internal and external meetings and conference calls
• Coordinate off-sites, town halls, and leadership meetings, partnering with relevant teams to deliver end-to-end logistics
• Arrange travel, build accurate itineraries, and prepare contingency plans to keep schedules efficient
• Process expenses and ensure timely, policy-compliant submissions and required documentation
• Handle internal and external stakeholder interactions with a polished, service-oriented approach
• Partner with business management and cross-line teams to resolve requests and keep workflows moving
• Maintain distribution lists and administrative housekeeping to support effective communication and access
• Use internal systems to complete accurate data entry, reporting, and information collation
• Prioritize competing demands using sound judgment and clear, timely communication
• Provide team coverage in partnership with other assistants when needed
• Support presentations, projects, and training activities as required

• Proven senior-level administrative or executive assistant experience in a professional office environment
• Strong diary management capability, including navigating competing priorities and frequent change
• Excellent written and verbal communication skills with an executive, client-ready style
• Demonstrated experience coordinating travel and producing accurate itineraries and contingency options
• Strong working knowledge of expense processes, cost awareness, and policy compliance
• High level of discretion and comfort handling confidential information
  
  Advanced proficiency with standard workplace technology and ability to learn internal systems quickly
• Strong organization, attention to detail, and consistent follow-through
• Calm, professional approach and ability to perform under pressure
• Collaborative mindset with the ability to partner effectively across levels and teams
• Proactive ownership, resourcefulness, and solution-focused problem solving