Administration Assistant

Overview

Are you an organised, proactive and people‑focused administrator looking to make a real difference? We're looking for a highly motivated Administration Assistant to join our dedicated team at Baston House School. This is far more than a traditional admin role—you'll be at the heart of our school community, supporting pupils, families and colleagues to ensure everything runs smoothly, professionally and compassionately.

Baston House School is an independent day specialist school in Bromley, Kent, supporting children and young people aged 5‑19 with Autism Spectrum Conditions (ASC) and associated needs. The school provides a safe, inclusive, and supportive environment where pupils are fully included in all aspects of school life. Our focus is on developing academic skills, social understanding, emotional wellbeing, and independence, enabling each pupil to achieve positive outcomes and prepare for their next steps.

• Be the welcoming face of the school, managing reception duties and handling enquiries from visitors, families and professionals.
• Provide efficient, confidential administrative support across the school, maintaining accurate records and documentation.
• Coordinate referrals, admissions, reviews and communications with families and external agencies.
• Support the smooth running of examinations, including entries, timetables and liaison with exam boards.
• Assist with recruitment administration, onboarding processes and maintaining staff records.
• Monitor attendance information and contribute to reporting and compliance requirements.
• Support finance and facilities administration, including invoices, petty cash and maintenance coordination.
• Work collaboratively with colleagues to ensure the school remains organised, compliant and focused on delivering the very best outcomes for pupils.

• Holds GCSE Grade 4/C or above in English and Maths (or equivalent).
• Highly organised, with excellent attention to detail and the ability to manage competing priorities.
• A confident communicator with a professional and welcoming approach.
• Comfortable using IT systems, databases and Microsoft Office applications.
• Discreet, trustworthy and able to handle confidential information sensitively.
• Proactive, adaptable and solution‑focused, thriving in a fast‑paced environment.
• A supportive team player who builds positive relationships with colleagues, pupils and families.
• Experience with in education, care or another regulated environment would be an advantage, but is not essential.

• We place pupils and vulnerable young adults at the heart of everything we do.
• We are committed to safeguarding and promoting the welfare of pupils and young people.
• All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

• Life Assurance
• Pension scheme with options to increase contributions
• "Your Wellbeing Matters" – mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
• • Health, wellbeing and insurance benefits
  • Hundreds of UK and international discounts
  • Cycle to Work Scheme & Electric Car Purchase Scheme
  • Critical illness cover
  • Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support