Executive Assistant | Knight Frank Finance

About The Role

We are looking for a proactive, highly organised Personal Assistant to provide dedicated 1:2 support to the Head of Private Office and Head of Partnerships. This fast‑paced and varied role will allow you to act as a trusted right‑hand partner, managing priorities, anticipating needs and ensuring the smooth running of day‑to‑day activities. You will bring a solutions-focused mindset, excellent judgement and a calm, discreet approach.

• Diary and stakeholder management – manage complex and ever‑changing diaries, anticipate conflicts and prioritise effectively; coordinate internal and external meetings, including logistics, room bookings and virtual set‑up.
• Meeting support and materials – prepare briefing packs, documents and presentations; attend selected meetings, take minutes and track actions; create high‑quality PowerPoint presentations.
• Correspondence and administration – screen and manage inboxes, calls and communications; maintain organised digital filing systems.
• Travel and expenses – arrange UK and international travel, including detailed itineraries; process and submit expenses.
• Business support and coordination – act as an ambassador for stakeholders internally and externally; build strong relationships across the business and with clients; support IT troubleshooting where needed; assist with appraisal processes, including scheduling and documentation.
• Team and board coordination – work closely with the Senior Executive Assistant on board‑related actions; support holiday tracking and approvals for wider teams; collaborate with the PA community and provide cover when required.
• Events and projects – support internal and external event coordination; assist with ad‑hoc projects and wider team initiatives.

• Minimum 2 years' experience in a PA role, ideally within financial or professional services.
• Strong Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organisational skills with the ability to manage competing priorities.
• Professional, discreet and confident in handling sensitive information.
• Strong communication skills, both written and verbal.
• Collaborative and adaptable, with a proactive approach.
• Experience supporting senior stakeholders is preferred.

• Reports to the Head of Private Office and Head of Partnerships.
• Dotted line to Senior Executive Assistant, Knight Frank Finance.

This is an opportunity to join a high‑performing, collaborative team in a respected global organisation, where you will play a key role supporting senior leadership and contributing to a growing EA function. If you are ready to grow your career within a dynamic, internationally respected finance team, apply now to join Knight Frank Finance!

Competitive salary.

Please note:

this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted and fees will not be paid for unsolicited CVs, even if provided by PSL agencies.