Personal Assistant

Job in City Of London, Central London, Greater London, England, UK

Listing for: CO_AGCSUKL Apex Group Company Services (UK) Limited

Full Time position
Listed on 2026-06-30

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator, Business Administration

Salary/Wage Range or Industry Benchmark: 30000 - 45000 GBP Yearly GBP 30000.00 45000.00 YEAR

Location: City Of London

Job Title

Team Executive Assistant

Reporting To

Chief Business Officer

Role Overview

Apex is looking for an Executive Assistant to provide high-quality administrative and organisational support to members of the Executive Committee. This role is responsible for ensuring efficient day‑to‑day operations, managing complex schedules, coordinating travel, and supporting key business processes. We are looking for an individual who is highly organised, proactive, and capable of managing multiple priorities in a fast‑paced environment.

Key Responsibilities

Provide administrative support to multiple Executive Committee members
Manage complex diaries, including scheduling meetings across multiple time zones
Coordinate internal and external meetings
Arrange and manage end‑to‑end travel bookings, including multi‑destination itineraries
Coordinate accommodation, transport, and visas where required
Prepare and submit expense reports on behalf of Executives via Workday
Ensure expenses are processed accurately and maintain compliance with company expense policies
Support Executives with system‑related administrative tasks, including approvals in our Workday system
Act as a key point of contact between Executives and internal/external stakeholders
Maintain confidentiality and handle sensitive information and tasks
Support with ad‑hoc requests on a daily basis

Skills & Experience

1–2 years’ experience in a Team Assistant, Personal Assistant, or Executive Assistant role
Experience supporting multiple senior stakeholders and Executives
Proven experience managing complex diaries across multiple time zones and scheduling
Experience using Workday (or similar systems) for expenses and approvals
Strong experience in preparing and processing expense reports
Experience booking multi‑destination and international travel
Excellent written and verbal communication skills
Strong organisational skills with high attention to detail
Ability to prioritise and manage multiple tasks effectively
Proactive, adaptable, and solutions‑oriented mindset
High level of professionalism, reliability and responsiveness

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