People Administrator, Administrative​/Clerical

We are looking for an exceptionally organised, process-driven People (HR) Administrator to join our busy Talent Team on a 12-month fixed-term contract. This is an administrative, hands‑on role focused on the day‑to‑day coordination of our employee lifecycle. If you're someone who takes pride in flawless execution, loves a busy to‑do list, and is happiest when processes are running smoothly and data is accurate, this could be a great role for you!

• Administrative Ownership:
  Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases, and leaver details) accurately and in a timely manner.
• Data Management:
  Act as the gatekeeper for our employee data, maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
• Onboarding Coordination:
  Coordinate the logistics for new joiner inductions, ensuring all admin, IT requests, and paperwork are completed so their first day is a success.
• First Point of Contact:
  Manage the shared HR inbox, answering day‑to‑day queries regarding benefits, policies, and agency life with tact, empathy, and professionalism.
• Payroll & Ops Liaison:
  Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
• Process Efficiency:
  Work closely with the People Advisors to keep our templates, files, and admin processes organised and up to date.

• Strong Administrative
  
  Experience:
  
  Proven experience working in a fast‑paced administrative role (e.g., Office Admin, Recruitment Administration, Operations, or HR Admin).
• Exceptional Attention to Detail:
  You are someone who spots the missing detail in a contract and takes pride in error‑free data entry.
• Superb Organisation
  
  Skills:
  
  You love structure, know how to prioritise a busy workload, and are driven by meeting deadlines.
• Great Communication & Interpersonal
  
  Skills:
  
  You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
• Systems Confident:
  Comfort using databases and systems.
• A Reliable, Hands‑On Attitude:
  You are happy to get stuck in, work independently to get tasks done, and support a busy, collaborative team.

• Hybrid Working:
  We embrace a hybrid model that blends collaborative in‑office time with the flexibility to work remotely.
• Annual Leave: 25 days holiday, a paid volunteering day, plus the option to buy up to 5 additional days.
• Pension: a generous matched scheme. Contribute 4% (Ogilvy pays 6%) up to a maximum contribution of 7% (Ogilvy pays 10.5% – totalling a powerful 5%).
• Healthcare & Wellbeing: BUPA Private Medical Insurance, plus discounted BUPA dental cover or financial contribution towards your physical and mental wellness.
• Employee Assistance: 24/7 access to remote GPs, mental health support, physio, nutrition consultations, and confidential counselling for you and your family.
• Free 1‑to‑1
  
  Coaching:
  
  Professional and personal growth coaching sessions annually.
• Life Assurance & Income Protection:
  Financial peace of mind for you and your loved ones.