Executive Assistant | International Sales

About The Role

Knight Frank's International Residential Super Prime team is looking for an exceptional Executive Assistant to support two Partners in a fast‑paced, varied and high‑profile role. This is a fantastic opportunity to join one of Knight Frank's most prestigious residential teams, working closely with ultra‑high‑net‑worth individuals, international clients and senior stakeholders across the business. The key responsibility is to keep the team organised, efficient and focused by providing first‑class executive and administrative support, while acting as a key point of contact both internally and externally.

• Executive & Administrative Support
  • Provide dedicated support to two Senior Negotiators within the International Residential Super Prime team
  • Manage complex diaries and schedules across multiple time zones
  • Coordinate meetings, agendas and follow‑up actions
  • Manage correspondence, emails and incoming communications
  • Arrange international travel, including flights, accommodation, itineraries, transportation and logistics
  • Process expenses and supplier invoices in line with company policies
  • Prepare professional presentations, business materials, biographies, proposals and business documentation
  • Maintain and organise team records, documentation and shared filing systems
  • Support client and applicant enquiries where required
  • Assist with CRM management and the maintenance of client data
  • Register new instructions and support the invoicing process for transactional sales and marketing activity
  • Maintain finance trackers and reporting records
• Property & Client Support
  • Assist with the preparation of high‑quality pitch materials for exclusive Super Prime listings and confidential off‑market opportunities
  • Create and maintain property records, ensuring all information is accurate and up to date
  • Work closely with colleagues and the international associate network to manage property collateral and marketing materials
  • Conduct regular portfolio audits across Knight Frank platforms and associate websites
  • Support the management of Super Prime property and deal lists
  • Assist with client due diligence processes
  • Champion compliance, best practice and quality standards throughout the sales process
• Marketing & Business Development
  • Assist with the production of property brochures and marketing materials across print and digital channels
  • Support marketing campaigns, advertising initiatives and promotional activity
  • Work closely with Marketing and PR teams to identify media opportunities and property features
  • Coordinate social media submissions and promotional content
  • Support the development of the team's Linked In and social media presence
  • Assist with ambassador programmes, Wealth Report initiatives and client events
• Projects & Events
  • Support the planning and delivery of team events, client functions and business development activities
  • Assist with ad hoc projects and strategic initiatives as they arise
  • Contribute to the smooth running and continued success of the wider Super Prime team

• Highly organised with excellent attention to detail
• Proactive, enthusiastic and self‑motivated
• Able to manage multiple priorities and work independently
• Comfortable working in a fast‑paced environment
• An excellent communicator with strong interpersonal skills
• Confident dealing with senior stakeholders and high‑profile clients
• Professional, discreet and trusted with confidential information
• A collaborative team player who builds strong relationships across the business
• Creative with a strong eye for presentation and visual quality
• Adaptable and willing to take ownership of tasks from start to finish

• Previous experience as an Executive Assistant, Personal Assistant or Team Assistant within a professional services, property or client‑focused environment
• Strong Microsoft Office skills, particularly PowerPoint, Word, Excel and Outlook
• Experience producing professional presentations, proposals and client‑facing materials
• Strong diary management and international travel coordination experience
• Excellent written and verbal communication skills
• Experience working with senior stakeholders and external clients
• Knowledge of CRM systems and document management platforms desirable
• Additional European language skills would be advantageous but are not essential
• Experience using, or the ability to quickly learn Microsoft Office Suite, Workday, SAP / Working Life HUB (Property Management System), Frontify, Dotdigital, Linked In and Instagram, Microsoft Teams and Google Workspace