Project Administrator

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Project Administrator for a 3 months contract based in London. Please note that this role is going to be hybrid.

As a Project Administrator, you will be responsible for providing day-to-day administrative support to a large project team and liaising with the client team and stakeholders as needed.

• Responsible for assisting with project processes as part of an integrated team.
• Arranging meetings for the team - coordinating meeting set-ups e.g. booking conference rooms, AV equipment, and ordering catering.
• Overview of senior leaders' diaries.
• Managing, owning and assisting with project processes
• Assisting with updating Project Sharepoint pages
• Manage Co-Located Office duties as necessary (Access, Room bookings etc.)
• Assisting in formatting written documents and preparation of presentations.
• Assisting with coordination of client and team events.
• Other ad hoc administrative support as required.
• Co-ordinating Security Checks of staff and sub-contractors.
• Problem solver

• IT literate/familiar with IT Systems
• Experience of uploading/downloading from online collaborative websites
• Quick to learn Arup own systems
• Use of advanced Outlook, Word, PowerPoint, Visio, Sharepoint, Teams and Excel spreadsheets (containing macros)
• Good communication skills
• Good organizational skills
• Pro-active and uses initiative
• Conscientious/methodical but flexible
• Problem solver

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce.

Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.

Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.