Bid Assistant

Bid Assistant | London

An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team.

Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover.

As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard.

You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including:

• Reviewing bid and tender documentation to identify requirements, deadlines and potential issues
• Supporting bids from initial expression of interest through to final submission and project handover
• Reviewing technical input against bid criteria and identifying any gaps
• Collating submission documents and checking accuracy, spelling and grammar
• Ensuring submissions are well written, compliant and aligned with company messaging
• Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines
• Monitoring the general enquiries mailbox and distributing bid requests
• Liaising with clients to obtain outstanding information
• Supporting weekly Bid Team meetings
• Completing supplier and sub-consultant forms and maintaining accurate internal records
• Assisting with external and internal marketing materials
• Producing client presentation materials
• Capturing model answers and refined project descriptions for future submissions
• Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices
• Reviewing fee consistency across submission documents
• Supporting ad-hoc reporting for the Business Support Team and Directors

You will have a minimum of one year’s experience in bid coordination or within an administrative team, along with:

• Excellent written and verbal English
• Strong copywriting and copy-editing skills
• Excellent attention to detail
• Strong organisational and prioritisation skills
• Experience managing multiple tasks and tight deadlines
• Confident interpersonal and communication skills
• Competency across Microsoft Office and Outlook
• A collaborative, professional and proactive approach

Experience with in marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment.

Experience using databases and strong general IT skills would also be beneficial.

Salary: £25,00 -£29,000

• Flexible and hybrid working
• 28 days’ holiday plus an additional day off for your birthday
• Company pension scheme
• Private medical insurance
• Life insurance
• Healthcare cash plan
• Early finish on the last Friday of every month
• Social budget for team activities
• Additional paid leave for charitable work
• Staff discount club
• Learning and development opportunities

Reference: 22746