Receptionist & Office PA W1

Are you an enthusiastic, polished and highly organised individual looking for a role that will give you exposure to senior stakeholders, develop your PA skills and offer a genuine stepping stone into an Executive Assistant career?

We are looking for a Receptionist & Office PA to join a highly successful, professional and fast-paced organisation based in beautiful London offices.

This is far more than a traditional reception role. You will become an integral part of both the Executive Assistant and Facilities teams, providing first-class front-of-house support while also gaining valuable exposure to senior executives and learning the skills required to develop into a future EA. You will report into the Facilities Manager but work closely with an experienced Executive Assistant team, meaning no two days will look quite the same.

You will need to be someone who enjoys variety, is happy juggling changing priorities and genuinely likes to get involved wherever needed.

You will be the welcoming face of the office, ensuring every guest receives a warm and professional experience. Alongside managing reception, meeting rooms and visitors, you will support the EA team with a variety of administrative and PA duties.

• Providing a polished, professional and welcoming front-of-house experience for visitors and senior guests
• Managing the reception area, incoming calls, visitors, deliveries and couriers
• Coordinating meeting rooms and ensuring they are always prepared and presented to an exceptional standard
• Preparing and serving refreshments and supporting with executive breakfasts, lunches and meetings when required
• Assisting the Facilities team with the smooth day-to-day running of the office
• Supporting the Executive Assistant team with diary management, meeting coordination, travel arrangements, errands and ad hoc projects
• Providing general administrative support including printing, scanning, document preparation and other office duties
• Assisting with company events and wider office projects
• Working collaboratively across both the EA and Facilities teams and being happy to shift gears depending on where support is most needed

This could be an excellent opportunity for someone who has completed PA or secretarial training and is now looking for the right environment to build their career. You will be naturally organised, professional and confident dealing with people at all levels. You will also need to enjoy being front of house - this is a busy office environment, and you will be interacting with employees, senior stakeholders and guests throughout the day.

• Looking to build a long-term career as a PA or Executive Assistant
• Polished, warm and confident with excellent communication skills
• Highly organised and able to manage multiple priorities
• Flexible and happy working across different teams and responsibilities
• A natural team player with a genuine willingness to help
• Comfortable taking initiative and getting stuck in wherever needed
• Someone who enjoys a busy, people-facing environment
• Ideally secretarially or PA trained
• Proficient in Microsoft Office, particularly Outlook

This is a fantastic opportunity to join a supportive team, gain exposure to senior-level stakeholders and develop a broad range of skills across reception, office support and executive assistance.

Hours:

8 - 6 with a one-hour lunch break