Administrative Assistant

We are seeking a full-time Administrative Assistant to join and support our team in London. As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities.

Responsibilities will include operational tasks and some financial report preparation, as well as organising travel, meetings, and internal company events. The ideal candidate possesses excellent verbal and written communication skills and is capable of organising their work using tools such as Microsoft Excel. If you are an outgoing, adaptable individual we would love to meet you. Prior experience as a secretary or executive assistant, or similar, would be an advantage.

Responsibilities:

Answer and route phone calls

Organise and schedule meetings and appointments

Order office supplies

Manage the break room area

Welcome visitors, candidates and clients

Submit and reconcile expense reports, credit card statements and generate invoices

Perform administrative tasks such as filing, scanning, copying, binding, record-keeping, etc.

Organise travel for senior executives (booking flights, hotels, etc.)

Coordinate office procedures

Develop and update administrative systems to improve efficiency

Track employee annual leave requests and candidate timesheets

Organise internal company events to foster team spirit (Christmas party, sports events, etc.)

Required skills:

Excellent time management skills and the ability to multitask and prioritise work

Excellent written and verbal communication skills

Strong organisational and planning skills

Analytical mindset

Proficiency in Microsoft Office

Attention to detail

Exceptional interpersonal skills

Willingness to learn

Problem-solving skills

University degree preferred but not required