Team Assistant

About Downing

Downing is dedicated to delivering investments that matter - for our economy, our health, our society, our local communities and our environment. For over 35 years, our highly experienced team and our entrepreneurial spirit has driven us to seek out long-term and unique opportunities that solve challenges faced by investors, companies and society. As a certified B Corp, we take our responsibilities, to our investors, our stakeholders and society, seriously.

We invest for return while always considering our impact on the world.

About the team

The team is made up of 6 people who support, in some way, the entire business. We are very involved in everything that is going on business wide, from events to updates there is always something to be involved in.

Role and responsibilities

Downing is looking to hire a Team Assistant to support the sales senior leadership team and marketing team, in particular the Events Manager with the day-to-day admin around planning events across the business. There will also be some adhoc support for others in the business. The ideal candidate will have innate organisation ability and can bring resilience, complete flexibility and a proactive mindset.

This role will involve working closely with the business support team, sales team and marketing team and is a critical role within the company.

Your responsibilities will include:

• Ad hoc diary management and administrative support to multiple members of the sales team including PowerPoint deck creation, reporting and research
• Arranging travel and accommodation
• Assisting with the organisation of team meetings, events and socials
• Facilitating communication, manning and monitoring the phone system as well as providing excellent customer service on all requests and projects
• DDQ request support
• Working with the wider team in the planning, preparation, and delivery of key objectives
• Working closely with the Events Manager on 150+ events across the Downing calendar
• Assisting in the set-up of events, including and some out of hours and out- of- office event work
• Managing courier bookings, coordinating branded merchandise, exhibition stand materials and print collateral with suppliers
• Manging event admin and post-event data in line with team processes, including compiling and tracking attendance data and event feedback
• Assisting with webinar platform set-up
• Ad hoc reception cover
• General office administration: printing, binding, postage and scanning documents where required
• Any other duties associated with the above.

Key skills and experience

The ideal candidate will have the following:

• A strong team player with excellent organisational skills
• Experience and good working knowledge of Microsoft packages (Outlook, Word, Excel, Teams, PowerPoint)
• Ideally 2+ years of experience in a similar role within a fast-paced environment with some experience organising team events
• Proactive and calm under pressure
• The ability to multitask and prioritise workloads
• The ability to handle multiple deadlines/assignments with minimal supervision
• Strong, positive internal and external relationship management skills, enabling you to engage at all levels
• Superb written and verbal communication skills, drafting clear messaging, presentations and communications
• A strong work ethic, with a sense of urgency, owning projects and areas of responsibility and seeing them through to completion/delivery with consistently good outcomes
• Strong attention to detail
• Due to the confidential nature of the work involved, the successful candidate will also be able to demonstrate absolute discretion at all times
• Experience in using Hub Spot and Bright Talk preferred but not essential

Personal Profile

• Passionate about what you do - you are always happy to roll up your sleeves.
• Team player - have fun! We do our best to cultivate an open, honest, hard-working but fun culture at Downing.
• Customer oriented - you are approachable, friendly and professional whilst working diligently. Nothing is too much trouble.
• Assertive and focus on execution – you make things happen.
• Eloquent – you can explain complex things in simple, relevant terms, and in good English.

Further information

All candidates must be eligible to work in the UK or have a working visa.

We endeavour to reply to all individual applicants and will provide feedback for any candidates that reach the interview stage.

Please note, we are committed to sourcing candidates directly and as such we do not accept speculative CVs from agencies.